Senior Associate Analyst - Vendor Onboarding

NTT DATA SERVICES MALAYSIA SDN. BHD.; Kuala Lumpur; On-site; MYR 80,000 - 110,000; Full time

Job summary

NTT DATA SERVICES MALAYSIA SDN. BHD. in Kuala Lumpur seeks a Senior Associate Analyst - Vendor Onboarding to manage end-to-end vendor onboarding, ensuring data accuracy and regulatory compliance within procurement and finance systems.

You will work with procurement, finance and legal teams to collect documents, maintain vendor records in ERP systems, monitor progress, support audits, and drive process improvements while travel is occasional.

Qualifications

• Bachelor’s degree in finance, business admin, supply chain, or related field.
• Certifications in procurement or compliance preferred (CIPS, ACAMS).
• 3–6 years in vendor onboarding, procurement operations, or compliance.

Responsibilities

• Collect, validate, and process vendor documentation (tax forms, banking details, certifications).
• Ensure adherence to KYC, AML, and internal compliance standards.
• Maintain accurate vendor records in ERP systems (SAP, Oracle, Ariba, Coupa).
• Monitor and resolve data discrepancies promptly.
• Liaise with procurement, finance, legal and functional teams to complete onboarding workflows.
• Track onboarding progress and escalate delays or issues.
• Generate onboarding status reports and identify process improvement opportunities.
• Support audits by providing required documentation and compliance evidence.
• Act as a point of contact for vendors during onboarding and provide guidance on documentation and system requirements.

Skills

Vendor management

KYC

AML

Excel

Communication

Attention to detail

Education

Bachelor’s degree in finance, business administration, supply chain, or related field

Certification in Procurement (CIPS)

Certification in Compliance (ACAMS)

Tools

SAP

Oracle

Ariba

Coupa

Job description

NTT DATA strives to hire exceptional, innovative and passionate individuals who want to grow with us. If you want to be part of an inclusive, adaptable, and forward-thinking organization, apply now.

We are currently seeking a Senior Associate Analyst - Vendor Onboarding to join our team in Kuala Lumpur, Wilayah Persekutuan Kuala Lumpur (MY-14), Malaysia (MY).

Summary

The Senior Associate Analyst – Vendor Onboarding supports the end-to-end process of integrating new vendors into the organization’s procurement and finance systems. This role ensures compliance with internal policies, regulatory requirements, and service-level agreements while maintaining accurate vendor data and facilitating smooth onboarding experiences.

KEY responsibilities

• Collect, validate, and process vendor documentation (tax forms, banking details, certifications).
• Ensure adherence to KYC, AML, and internal compliance standards.
• Maintain accurate vendor records in ERP systems (SAP, Oracle, Ariba, Coupa).
• Monitor and resolve data discrepancies promptly.
• Liaise with procurement, finance, legal and functional teams to complete onboarding workflows.
• Track onboarding progress and escalat delays or issues.
• Generate onboarding status reports and identify process improvement opportunities.
• Support audits by providing required documentation and compliance evidence.
• Act as a point of contact for vendors during onboarding and provide guidance on documentation and system requirements.

KNOWLEDGE & ATTRIBUTES

• Strong understanding of vendor management principles and procurement processes.
• Familiarity with compliance frameworks (KYC, AML, OFAC).
• Proficiency in ERP systems (SAP, Oracle, Ariba, Coupa) and MS Excel.
• Detail-oriented with excellent organizational and communication skills

ACADEMIC QUALIFICATIONS & CERTIFICATIONS

• Bachelor’s degree in finance, Business Administration, Supply Chain, or related field.
• Preferred: Certification in Procurement or Compliance (e.g., CIPS, ACAMS).

REQUIRED EXPERIENCE

• 3-6 years in vendor onboarding, procurement operations, or compliance.
• Experience with ERP systems and vendor lifecycle management tools

PHYSICAL REQUIREMENTS

• Regularly moves equipment and other hardware up to 25 lbs.
• Frequently move about inside and outside of data center / facility
• Remain stationary for long periods of time.
• Ascend / Descend a ladder and perform duties atop a raised platform.
• Position self in small spaces.
• Operate computer, peripherals, and other office equipment.

Work conditions & other requirements

• Follow Malaysia working hours; however, occasional flexibility may be required to connect with the European Team Lead later in the day.
• Exposure to varying temperatures and loud noises.
• Exposure to outdoor weather conditions.
• Travel required 10% of time.
• Perform work from a remote location with stable internet connection.

About NTT DATA

NTT DATA is a $30 billion business and technology services leader, serving 75% of the Fortune Global 100. We are committed to accelerating client success and positively impacting society through responsible innovation. We are one of the world's leading AI and digital infrastructure providers, with unmatched capabilities in enterprise-scale AI, cloud, security, connectivity, data centers and application services. our consulting and Industry solutions help organizations and society move confidently and sustainably into the digital future. As a Global Top Employer, we have experts in more than 50 countries. We also offer clients access to a robust ecosystem of innovation centers as well as established and start-up partners.NTT DATA is a part of NTT Group, which invests over $3 billion each year in R&D.

Whenever possible, we hire locally to NTT DATA offices or client sites. This ensures we can provide timely and effective support tailored to each client’s needs. While many positions offer remote or hybrid work options, these arrangements are subject to change based on client requirements. For employees near an NTT DATA office or client site, in-office attendance may be required for meetings or events, depending on business needs. At NTT DATA, we are committed to staying flexible and meeting the evolving needs of both our clients and employees. NTT DATA recruiters will never ask for payment or banking information and will only use @nttdata.com, @nttdatafed.com and @talent.nttdataservices.com email addresses. If you are requested to provide payment or disclose banking information, please submit a contact us form,

Req ID:396818