Senior Associate Specialist, Accounts Payable

NTT DATA, Inc.; Selangor; Hybrid; MYR 60,000 - 80,000; Full time

Job summary

NTT DATA seeks an Accounting Specialist (Accounts Payable) to join our team in Malaysia, with a hybrid model and partial remote work. The role supports invoice processing, payments, and AP month-end close while ensuring compliance with internal controls and vendor data accuracy.

The Senior Associate Specialist collaborates with AP leadership and cross-functional teams to resolve discrepancies and improve processes.

Qualifications

• Bachelor’s degree in Accounting, Finance, Business Administration, or related field.
• 2–4 years of experience in accounts payable or finance operations.
• Proficiency with ERP systems (SAP, Oracle) and Excel.
• Experience in shared services or multi-entity environments preferred.

Responsibilities

• Process supplier invoices accurately and in a timely manner, ensuring proper coding, approvals, and documentation.
• Prepare and support payment runs in accordance with established schedules and controls.
• Perform vendor statement reconciliations and investigate routine discrepancies.
• Maintain accurate AP records, files, and supporting documentation.
• Respond to routine vendor inquiries regarding invoice status and payments.
• Coordinate with internal stakeholders to resolve invoice discrepancies and approval delays.
• Support accurate maintenance of vendor master data under established control procedures.
• Support AP close activities, including invoice cut-off, accrual support, and reconciliations.
• Prepare routine AP schedules and reports for close and management reporting.
• Assist in resolving variances and reconciling AP balances.
• Execute AP processes in compliance with internal controls, approval frameworks, and company policies.
• Support internal and external audits by preparing documentation and responding to routine requests.
• Identify processing errors or exceptions and elevate for review.
• Follow documented AP procedures and SOPs.
• Participate in process improvement and system enhancement initiatives.
• Support testing and adoption of new AP tools or workflow changes.
• Assist in knowledge sharing with Associate Specialists as needed.

Skills

ERP systems

Excel

Education

Bachelor’s degree in Accounting, Finance, Business Administration, or related field

Tools

SAP

Oracle

Job description

NTT DATA strives to hire exceptional, innovative and passionate individuals who want to grow with us.

We are currently seeking a Accounting Specialist (Accounts Payable) to join our team in Remote, Wilayah Persekutuan Kuala Lumpur (MY-14), Malaysia (MY).

Summary

The Senior Associate Specialist, Accounts Payable supports the execution of accounts payable activities with a high degree of accuracy and consistency. This role independently processes invoices and payments, resolves routine discrepancies, and supports month-end close and audit activities. The Senior Associate Specialist works closely with Specialists and AP leadership to ensure smooth daily operations and compliance with established AP policies and controls.

KEY responsibilities

Accounts Payable Processing & Execution

• Process supplier invoices accurately and in a timely manner, ensuring proper coding, approvals, and documentation.
• Prepare and support payment runs in accordance with established schedules and controls.
• Perform vendor statement reconciliations and investigate routine discrepancies.
• Maintain accurate AP records, files, and supporting documentation.

Vendor & Internal Support

• Respond to routine vendor inquiries regarding invoice status and payments.
• Coordinate with internal stakeholders to resolve invoice discrepancies and approval delays.
• Support accurate maintenance of vendor master data under established control procedures.

Month-End Close & Reporting Support

• Support AP close activities, including invoice cut-off, accrual support, and reconciliations.
• Prepare routine AP schedules and reports for close and management reporting.
• Assist in resolving variances and reconciling AP balances.

Controls, Compliance & Audit Support

• Execute AP processes in compliance with internal controls, approval frameworks, and company policies.
• Support internal and external audits by preparing documentation and responding to routine requests.
• Identify processing errors or exceptions and elevate for review.

Process & Systems Support

• Follow documented AP procedures and SOPs.
• Participate in process improvement and system enhancement initiatives.
• Support testing and adoption of new AP tools or workflow changes.
• Assist in knowledge sharing with Associate Specialists as needed.

KNOWLEDGE & ATTRIBUTES

• Good understanding of accounts payable processes and controls.
• Strong attention to detail and accuracy.
• Ability to manage assigned tasks independently and meet deadlines.
• Analytical mindset to identify and resolve routine discrepancies.
• Strong communication and collaboration skills.
• Organized, dependable, and solutions-oriented.
• High ethical standards and respect for financial controls.

Academic Qualifications & Certifications

• Bachelor’s degree in Accounting, Finance, Business Administration, or a related field.

Required Experience

• 2–4 years of experience in accounts payable or finance operations.
• Experience processing invoices, payments, and vendor reconciliations.
• Exposure to month‑end close and audit support.
• Proficiency with ERP systems (e.g., SAP, Oracle) and Excel.
• Experience in shared services or multi‑entity environments preferred.

PHYSICAL requirements

• Frequently move about inside and outside of data center / facility
• Remain stationary for long periods of time.
• Ascend / Descend a ladder and perform duties atop a raised platform.
• Position self in small spaces.
• Operate computer, peripherals, and other office equipment.
• Perform work during Malaysia business hours and time zones, however may occasion‑ally require to connect with European Team later in the day .

Work Conditions & Other Requirements

• Work onsite at a data center location
• Exposure to varying temperatures and loud noises.
• Exposure to outdoor weather conditions.
• Perform work from a remote location with stable internet connection. (hybrid model, 1 day per week in Cyberjaya office).

About NTT DATA

NTT DATA is a $30 billion business and technology services leader, serving 75% of the Fortune Global 100. We are committed to accelerating client success and positively impacting society through responsible innovation. We are one of the world’s leading AI and digital infrastructure providers, with unmatched capabilities in enterprise-scale AI, cloud, security, connectivity, data centers and application services. our consulting and Industry solutions help organizations and society move confidently and sustainably into the digital future. As a Global Top Employer, we have experts in more than 50 countries. We also offer clients access to a robust ecosystem of innovation centers as well as established and start‑up partners. NTT DATA is a part of NTT Group, which invests over $3 billion each year in R&D. Whenever possible, we hire locally to NTT DATA offices or client sites. This ensures we can provide timely and effective support tailored to each client’s needs. While many positions offer remote or hybrid work options, these arrangements are subject to change based on client requirements. For employees near an NTT DATA office or client site, in‑office attendance may be required for meetings or events, depending on business needs. At NTT DATA, we are committed to staying flexible and meeting the evolving needs of both our clients and employees.

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