Senior AP Specialist — High-Volume Invoicing & ERP

COHERENT; Seberang Perai; On-site; MYR 60,000 - 90,000; Full time

Job summary

Coherent Corp. in Malaysia is seeking an Accounts Payable professional to manage end-to-end AP activities, including invoicing, payments and vendor management. The role involves high-volume processing, OCR-enabled workflows and strict adherence to controls.

You will collaborate with procurement, receiving and regional teams to resolve issues, support month-end closing, and drive process improvements. Prior Oracle ERP experience and Mandarin language advantage are beneficial.

Qualifications

• Bachelor’s degree in accounting, Finance, Business Administration or related.
• 3–5 years in Accounts Payable or finance shared services; 1–2 years also considered.
• Experience in high-volume transaction processing in a multinational.
• Hands-on with Oracle ERP; SAP or other ERP systems acceptable.
• Strong end-to-end AP knowledge: invoicing, matching, and payments.
• OCR-based invoicing or electronic invoicing platforms an advantage.
• Advanced Excel; knowledge of Power Query, Power Automate, Power BI is a plus.
• Strong analytical, problem-solving and communication skills.
• Detail-oriented with ability to manage multiple priorities.
• Collaborates with internal teams, vendors and regional stakeholders.
• Mandarin proficiency is an advantage.

Responsibilities

• Manage end-to-end AP processes, including invoice processing, payment execution, vendor management and employee expense auditing.
• Process high volumes of vendor invoices accurately and within established timelines through OCR-enabled platforms or manual entry.
• Monitor invoice validation, matching, approval and posting to ensure accurate processing.
• Perform two-way and three-way matching of invoices against PO and goods receipts.
• Investigate and resolve invoice discrepancies, payment issues and vendor queries promptly.
• Liaise with procurement, receiving teams, internal requesters and regional stakeholders to resolve issues.
• Support month-end closing activities, including AP subledger reconciliation and vendor statement reconciliation.
• Ensure compliance with internal controls, policies and audit requirements.
• Identify opportunities to improve AP processes and operational efficiency.
• Support ERP enhancements, workflow optimisation and automation initiatives.
• Maintain accurate financial records and proper documentation of AP transactions.

Skills

Accounts Payable

Invoice processing

Vendor management

OCR processing

Excel

Power BI

Power Query

Data analysis

Communication skills

Multitasking

Mandarin advantage

Education

Bachelor’s degree in accounting

Tools

Oracle ERP

SAP

Other ERP

Job description

Coherent Corp. in Malaysia is seeking an Accounts Payable professional to manage end-to-end AP activities, including invoicing, payments and vendor management. The role involves high-volume processing, OCR-enabled workflows and strict adherence to controls.

You will collaborate with procurement, receiving and regional teams to resolve issues, support month-end closing, and drive process improvements. Prior Oracle ERP experience and Mandarin language advantage are beneficial.