Senior Administration & Office Operations Specialist

PDC Premier Holdings Sdn Bhd; Bayan Lepas; On-site; MYR 67,000 - 100,000; Full time

Job summary

PDC Premier Holdings Sdn Bhd is seeking an Administration Officer in Penang to manage daily office operations, document filing, and exec-level clerical duties. You will support tenancy documentation, coordinate stakeholders, and oversee procurement and inventory tasks.

The ideal candidate holds a Diploma in Business Admin or related field with 5+ years in a senior administrative role and strong Microsoft Office skills. Work onsite in Bayan Lepas, Penang, with a focus on accuracy and independence.

Qualifications

• Minimum Diploma in Business Administration, Management, Corporate Administration, or equivalent.
• Minimum 5 years of proven working experience in a senior administrative or office management role.
• High proficiency in Microsoft Office suite (Word, Excel, PowerPoint, Outlook).

Responsibilities

• General Office Administration & Workflow: Oversee day-to-day administrative functions, office upkeep, and internal operational workflows.
• Documentation & Filing: Establish, maintain, and systematically organize physical and digital filing systems, company registries, and confidential records.
• Correspondence & Reporting: Draft, review, and finalize formal letters, internal memos, meeting minutes, and routine administrative reports.
• Scheduling & Coordination: Manage executive calendars, schedule board/departmental meetings, book venues, and coordinate travel or event logistics.
• Tenancy & Property Administration Support: Assist in cross-checking, tracking, and maintaining tenancy/leasing records and legal documentation.
• Stakeholder Coordination: Serve as liaison between internal departments, external vendors, landlords, and tenants.
• Procurement & Inventory: Monitor office supplies, manage vendor service contracts, and process administrative claims.
• Special Tasks: Provide ad-hoc administrative support to management and assist in corporate project execution.

Skills

Office Administration

Microsoft Office

Communication

bilingual Bahasa Malaysia & English

Education

Diploma in Business Administration/Management/Corporate Administration

Tools

Microsoft Office Suite

Job description

PDC Premier Holdings Sdn Bhd is seeking an Administration Officer in Penang to manage daily office operations, document filing, and exec-level clerical duties. You will support tenancy documentation, coordinate stakeholders, and oversee procurement and inventory tasks.

The ideal candidate holds a Diploma in Business Admin or related field with 5+ years in a senior administrative role and strong Microsoft Office skills. Work onsite in Bayan Lepas, Penang, with a focus on accuracy and independence.