Admin & Office Operations Specialist

PMI Press Sdn Bhd; Kuala Lumpur; On-site; MYR 36,000 - 60,000; Full time

Benefits offered by this job

EPF

SOCSO

Annual Leave

Medical Leave

Health Insurance

Job summary

PMI Press Sdn Bhd in Kuala Lumpur is seeking an Administrative Assistant/Office Administrator with a Diploma in Business Administration or Office Management. Fresh graduates are encouraged to apply and you will support management with calendars, communications, and document handling.

You will oversee daily office operations, coordinate with vendors, maintain records, and ensure an efficient workspace. Proficiency in English and Bahasa Malaysia is essential; Mandarin is a plus.

Qualifications

• Minimum diploma required in Business Administration or Office Management.
• Fresh graduates are encouraged to apply.
• Strong organizational and time management skills to meet deadlines in a fast-paced environment.
• Excellent written and verbal communication, professional interaction with colleagues, clients and partners.

Responsibilities

• Provide comprehensive administrative support to management, including calendar management, meetings, and correspondence.
• Oversee daily office operations, maintain supplies, mail handling, and general upkeep.
• Handle incoming/outgoing communications, answer phones, screen calls, and respond to emails.
• Maintain and organize company records, files, and databases for easy retrieval.
• Assist with reports, presentations, and other documents as required.
• Coordinate travel arrangements and accommodations for staff when necessary.
• Manage invoices, expense reports and other financial documentation.
• Serve as a point of contact for clients and visitors, delivering excellent customer service.
• Support HR functions by assisting onboarding and maintaining employee records.

Skills

Office management

Organizational skills

Communication

Data entry

Education

Diploma in Business Administration

Diploma in Office Management

Tools

Microsoft Office Suite

Job description

PMI Press Sdn Bhd in Kuala Lumpur is seeking an Administrative Assistant/Office Administrator with a Diploma in Business Administration or Office Management. Fresh graduates are encouraged to apply and you will support management with calendars, communications, and document handling.

You will oversee daily office operations, coordinate with vendors, maintain records, and ensure an efficient workspace. Proficiency in English and Bahasa Malaysia is essential; Mandarin is a plus.