Senior Administration & Facilities Operations Lead

AEON Credit Service (M) Bhd; Kuala Lumpur; On-site; MYR 60,000 - 90,000; Full time

Job summary

AEON Credit Service (M) Bhd in Kuala Lumpur is seeking a Senior Executive, General Administration to support daily operations in Bangsar South. This full-time role oversees administrative activities, front desk, travel coordination, and document management for management, staff and overseas visitors.

You will manage office facilities, vendor liaison, procurement and payment processing in SAP, asset monitoring, tenancy and contract administration, and document access control.

Qualifications

• 4+ years of experience in an administrative or office support role.
• Proficiency in Microsoft Office suite (Word, Excel, PowerPoint) and SAP/ERP.
• Well-organised with strong time management and multitasking abilities.
• Excellent communication and interpersonal skills.
• Familiarity with ISO standards and related legislation is an added advantage.

Responsibilities

• Oversee daily administrative activities, front desk operations, and travel coordination for management, staff and overseas visitors.
• Manage office facilities, vehicles and liaise with vendors, contractors and building management.
• Handle PO processing and SAP goods receipt; coordinate payment requests and documentation.
• Coordinate vendor registration, tender exercises and vendor performance evaluations.
• Monitor and maintain company assets including office furniture, equipment and vehicles; renewals such as road tax, insurance and fuel cards.
• Coordinate tenancy arrangements, space planning, renovations, and renewal of licences and service contracts.
• Oversee document archiving, retrieval and disposal; manage office access control and CCTV records.
• Guide junior administrative staff; support process improvements; coordinate expatriate and overseas visitor arrangements; undertake ad hoc assignments.

Skills

Organisational skills

Time management

Microsoft Office

SAP/ERP familiarity

Communication skills

Team supervision

Tools

SAP

Job description

AEON Credit Service (M) Bhd in Kuala Lumpur is seeking a Senior Executive, General Administration to support daily operations in Bangsar South. This full-time role oversees administrative activities, front desk, travel coordination, and document management for management, staff and overseas visitors.

You will manage office facilities, vendor liaison, procurement and payment processing in SAP, asset monitoring, tenancy and contract administration, and document access control.