Senior Executive, General Administration

AEON Credit Service (M) Bhd; Kuala Lumpur; Presencial; MYR 60.000 - 90.000; Jornada completa

Descripción de la vacante

AEON Credit Service (M) Bhd in Kuala Lumpur is seeking a Senior Executive, General Administration to support daily operations in Bangsar South. This full-time role oversees administrative activities, front desk, travel coordination, and document management for management, staff and overseas visitors.

You will manage office facilities, vendor liaison, procurement and payment processing in SAP, asset monitoring, tenancy and contract administration, and document access control.

Formación

• 4+ years of experience in an administrative or office support role.
• Proficiency in Microsoft Office suite (Word, Excel, PowerPoint) and SAP/ERP.
• Well-organised with strong time management and multitasking abilities.
• Excellent communication and interpersonal skills.
• Familiarity with ISO standards and related legislation is an added advantage.

Responsabilidades

• Oversee daily administrative activities, front desk operations, and travel coordination for management, staff and overseas visitors.
• Manage office facilities, vehicles and liaise with vendors, contractors and building management.
• Handle PO processing and SAP goods receipt; coordinate payment requests and documentation.
• Coordinate vendor registration, tender exercises and vendor performance evaluations.
• Monitor and maintain company assets including office furniture, equipment and vehicles; renewals such as road tax, insurance and fuel cards.
• Coordinate tenancy arrangements, space planning, renovations, and renewal of licences and service contracts.
• Oversee document archiving, retrieval and disposal; manage office access control and CCTV records.
• Guide junior administrative staff; support process improvements; coordinate expatriate and overseas visitor arrangements; undertake ad hoc assignments.

Conocimientos

Organisational skills

Time management

Microsoft Office

SAP/ERP familiarity

Communication skills

Team supervision

Herramientas

SAP

Descripción del empleo

Senior Executive, General Administration

About the role AEON Credit Service (M) Bhd is seeking an experienced Admin role to join our team in Bangsar South, Kuala Lumpur. This is a full time position that will play a crucial role in supporting our day-to-day administrative operations.

What you'll be doing

Administrative & Front Desk Operations – Oversee daily administrative activities, correspondence, document management, front desk operations, meeting arrangements, and travel coordination for management, staff and overseas visitors.

Office Facilities & Maintenance – Manage office facilities, equipment, company vehicles and maintenance activities, including liaising with vendors, contractors and building management to ensure smooth operations.

Procurement & Payment Management – Handle Purchase Order (PO) processing and goods/service receipt in SAP, coordinate payment requests, and ensure proper documentation and compliance.

Vendor & Tender Management – Coordinate vendor registration, tender exercises, vendor performance evaluations and maintain accurate vendor records.

Company Asset Management – Monitor and maintain company assets, including office furniture, equipment and vehicles, as well as vehicle-related renewals such as road tax, insurance and fuel cards.

Tenancy & Contract Administration – Coordinate office tenancy arrangements, space planning, renovations, and renewal of company licences and service contracts.

Document & Access Management – Oversee document archiving, retrieval and disposal, as well as the administration of office access control and CCTV records.

Team Supervision & Coordination – Guide junior administrative staff, support process improvements, coordinate expatriate and overseas visitor arrangements, and undertake other ad hoc assignments as required.

What we're looking for

At least 4 years of experience in an administrative or office support role.

Strong organisational and time management skills with the ability to multitask.

Proficiency in Microsoft Office suite (Word, Excel, PowerPoint) and SAP or other relevant ERP applications.

Excellent communication and interpersonal skills..

Familiarity with ISO standards and related legislation requirements is an added advantage.

A proactive and detail-oriented approach to work.

team player with a positive attitude.

AEON Credit Service (M) Berhad is a leading consumer financing provider with business operations in Japan, Malaysia, Hong Kong, Thailand, Taiwan and China. We established a strong presence in Malaysia since 1996 with a wide range of consumer financial services. Our portfolio currently includes credit card, personal financing and easy payment scheme which help enrich the livelihood of many Malaysians.

We offer an exciting and dynamic workplace for all employees. As part of our expansion plan, we are on the lookout for talented individuals who strive for excellence. If you are visionary go-getter, come join us today. Together, we can shape a promising and satisfying career path.

AEON Credit Service (M) Berhad is a leading consumer financing provider with business operations in Japan, Malaysia, Hong Kong, Thailand, Taiwan and China. We established a strong presence in Malaysia since 1996 with a wide range of consumer financial services. Our portfolio currently includes credit card, personal financing and easy payment scheme which help enrich the livelihood of many Malaysians.

We offer an exciting and dynamic workplace for all employees. As part of our expansion plan, we are on the lookout for talented individuals who strive for excellence. If you are visionary go-getter, come join us today. Together, we can shape a promising and satisfying career path.