Senior Admin & Facilities Coordinator (Flexible Hours)

Eco-Shop Marketing Berhad; Petaling Jaya; On-site; MYR 50,000 - 70,000; Full time

Benefits offered by this job

Annual bonus

Outpatient coverage

Hospitalization insurance

Flexible hours

Engagement activities

Job summary

Eco-Shop Marketing Berhad in Malaysia is seeking an Admin/Facilities professional to run daily administrative operations, manage facilities and vendor coordination, and ensure cost-effective, compliant processes.

You will support management across departments, maintain records, and drive improvements through digital solutions. The role offers flexible hours and opportunities within a growing retail network.

Qualifications

• Diploma or degree in business/admin or facilities management.
• 2-3 years of relevant admin experience, preferably in corporate or retail.
• Good knowledge of office administration and vendor coordination.
• Strong communication, coordination and problem-solving skills.

Responsibilities

• Manage and coordinate day-to-day administrative activities and office operations.
• Ensure procedures, policies and SOPs are implemented and followed.
• Prepare reports, documents and correspondence.
• Maintain filing and records for admin matters.
• Support management in admin projects and ad-hoc assignments.
• Coordinate office and facility maintenance (AC, electrical, plumbing, cleaning).
• Monitor maintenance schedules and address issues promptly.
• Coordinate office renovation, relocation and improvement projects.
• Ensure workplace is safe, clean, functional and well maintained.
• Coordinate service providers and contractors; obtain quotations.
• Monitor vendor performance, pricing and contract compliance.
• Assist in preparing the department budget and monitor expenses.
• Identify cost-saving opportunities and implement digital solutions.

Skills

Office Administration

Facilities Management

Procurement

Budget Monitoring

Microsoft Excel

Microsoft Word

Microsoft PowerPoint

Process Improvement

Team Coordination

Education

Diploma/Degree in Business Administration or related field

Job description

Eco-Shop Marketing Berhad in Malaysia is seeking an Admin/Facilities professional to run daily administrative operations, manage facilities and vendor coordination, and ensure cost-effective, compliant processes.

You will support management across departments, maintain records, and drive improvements through digital solutions. The role offers flexible hours and opportunities within a growing retail network.