Senior Admin & Compliance Coordinator

City University Malaysia; Selangor; On-site; MYR 42,000 - 68,000; Full time

Job summary

City University Malaysia is seeking a highly organized Senior Admin Executive to support daily administrative operations and cross-departmental needs. The role involves handling communications, filing, and records management, while coordinating with vendors and assisting with onboarding and attendance tracking.

Ideal candidates will have a Master’s degree and proven experience in office administration, with strong MS Office skills and impeccable attention to detail.

Qualifications

• Masters level degree in a related field.
• Experience as Admin Executive or similar role.
• Strong organizational and multitasking abilities.

Responsibilities

• Manage daily office operations and administrative tasks.
• Handle correspondence, emails, phone calls, and document filing.
• Maintain office supplies inventory and coordinate with vendors.
• Schedule meetings, prepare agendas, and record minutes.
• Support HR activities such as onboarding, attendance tracking, and leave records.
• Prepare reports, presentations, and documentation as required.
• Maintain employee records and confidential files.
• Coordinate travel arrangements and logistics when needed.
• Assist management with ad-hoc administrative tasks.
• Ensure compliance with company policies and procedures.
• Assist with audits and accreditation processes (MQA, ISO 9001:2015).

Skills

Organizational Skills

Multitasking

Communication

Teamwork

Problem-solving

Attention to detail

Education

Master's Degree in Business Administration / Education Management / Public Administration

Tools

MS Office

Job description

City University Malaysia is seeking a highly organized Senior Admin Executive to support daily administrative operations and cross-departmental needs. The role involves handling communications, filing, and records management, while coordinating with vendors and assisting with onboarding and attendance tracking.

Ideal candidates will have a Master’s degree and proven experience in office administration, with strong MS Office skills and impeccable attention to detail.