Executive Admin & Center Operations Lead

City University Malaysia; Sepang; On-site; MYR 39,000 - 58,000; Full time

Job summary

City University Malaysia – Sepang, Selangor is seeking an Administrative Assistant to support the Head and oversee center operations. You will coordinate calendars, manage records for Work Based Learning, assist in recruitment, plan events, and liaise with students, staff, and external partners while ensuring timely, accurate communications.

The role requires a Bachelor's degree in a related field, strong organizational and communication skills in English and Bahasa Malaysia, and proficiency in

Qualifications

• Bachelor's Degree in Business Administration, Office Management, HRM, Education, or related discipline.
• Fresh graduates are encouraged to apply; 1–3 years in administrative or executive support at a higher education institution is a plus.
• Excellent organizational and multitasking skills with strong attention to detail.
• Strong verbal and written communication in English and Bahasa Malaysia.
• Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook).
• Good working knowledge of Google Workspace (Docs, Sheets, Slides, Drive, Calendar).
• Ability to prepare meeting minutes, reports, and official correspondence professionally.
• Able to manage multiple priorities and meet deadlines in a fast-paced environment.

Responsibilities

• Administrative Support for the Head and manage calendars, appointments, and meetings.
• Coordinate meetings, take minutes, and follow up on action items.
• Draft, proofread, and manage correspondences, reports and official documents.
• Handle confidential information with professionalism and discretion.
• Act as a liaison between the Head and internal/external stakeholders.
• Center Administration & Operations: assist in center planning, scheduling, and executive of academic and administrative activities.
• Maintain Center records, databases, and documentation for Work Based Learning programs.
• Coordinate student affairs, including academic queries, course registration, and Center communications.
• Assist in recruitment process, onboard new staff, and coordinating HR-related matters.
• Event & Project Coordination: organize Center events, workshops, and conferences, including logistics, invitations, and material preparation.
• Manage travel arrangements and itineraries for the Center and other member as needed.
• Communication & Liaison: main point of contact for Center-related inquiries from students, staff and external stakeholders.
• Ensure timely dissemination of information within the Center and lecturers affected.
• Other Duties: provide general administrative support as needed for smooth operation of the Center.
• Perform any other related tasks assigned.

Skills

Organizational skills

Multitasking

Communication skills

Attention to detail

Time management

Education

Bachelor's Degree in Business Administration or related discipline

Tools

Microsoft Office

Google Workspace

Job description

City University Malaysia – Sepang, Selangor is seeking an Administrative Assistant to support the Head and oversee center operations. You will coordinate calendars, manage records for Work Based Learning, assist in recruitment, plan events, and liaise with students, staff, and external partners while ensuring timely, accurate communications.

The role requires a Bachelor's degree in a related field, strong organizational and communication skills in English and Bahasa Malaysia, and proficiency in