Admin Executive: Office Coordination & Support

Alliance Steel; Kampung Gebeng; On-site; MYR 33,000 - 67,000; Full time

Benefits offered by this job

EPF

SOCSO

Annual Leave

Allowance Provided

Job summary

Alliance Steel is seeking an Admin Executive in Malaysia to support daily administrative operations, coordinate schedules, and maintain records. This role requires strong communication, organization, and attention to detail to ensure smooth workflow across departments.

The ideal candidate will have 1–3 years of admin experience, proficiency in MS Office, and the ability to work independently while meeting deadlines. Local travel may be required and confidentiality is important.

Qualifications

• 1–3 years of administrative or office support experience (for junior roles).
• Experience in office coordination, documentation, scheduling, and customer or vendor communication.
• Proficiency with MS Excel, Word, and PowerPoint; familiarity with email, data entry, filing and online meeting tools.
• Basic knowledge of accounting or HR systems can be preferred.

Responsibilities

• Manage daily administrative operations and office procedures.
• Handle correspondence, emails, phone calls, and scheduling.
• Prepare reports, letters, and presentations.
• Maintain filing systems and company records.
• Coordinate meetings, travel arrangements, and appointments.
• Assist HR or finance with basic admin tasks.
• Monitor office supplies and vendor coordination.
• Support management with clerical tasks to ensure smooth workflow between departments.

Skills

Office coordination

Documentation

Scheduling

Customer or vendor communication

Microsoft Excel

Microsoft Word

Microsoft PowerPoint

Email systems

Data entry

Filing systems

Online meeting tools

Attention to detail

Time management

Education

Diploma in Business Administration

Bachelor’s degree in Management

Office Administration

Related fields

Tools

Microsoft Office Suite

Job description

Alliance Steel is seeking an Admin Executive in Malaysia to support daily administrative operations, coordinate schedules, and maintain records. This role requires strong communication, organization, and attention to detail to ensure smooth workflow across departments.

The ideal candidate will have 1–3 years of admin experience, proficiency in MS Office, and the ability to work independently while meeting deadlines. Local travel may be required and confidentiality is important.