Senior Account Receivable

Ninja Van; Subang Jaya; On-site; MYR 67,000 - 100,000; Full time

Job summary

Ninja Van is seeking a Finance Operations Senior Associate to join the Cross Border team within the Business Operations vertical. The role focuses on AR, collections, disputes, and process improvement across cross-border finance flows.

The successful candidate will collaborate with local finance and operations to ensure timely payments, accurate month-end billing, and strong controls while guiding junior team members on BAU tasks and improvement projects.

Qualifications

• At least 4 years of experience in Accounting or Finance.
• Bachelor’s Degree in Accountancy or Finance.
• Preferably candidates with a logistics background and regional exposure.
• Detail oriented with strong written and oral communication skills.
• Proficient in Excel with advanced formulas and data analysis capabilities.

Responsibilities

• Generate AR visibility reports for stakeholders.
• Monitor shipper payment receipts to identify poor paymasters.
• Lead meetings with local finance on AR processes and alignment.
• Manage provisions and write-offs for the business unit.
• Ensure timely collections of aged receivables and adherence to COD processes.
• Support intercompany finance and billing flows for cross-border deals.
• Document and maintain internal finance working instructions and SOPs.
• Prepare month-end billing for cross-border revenue and coordinate with local finance.

Skills

Excel (Advanced)

Stakeholder communication

Multistakeholder project management

Education

Bachelor's Degree in Accountancy or Finance

Tools

Microsoft Excel

Job description

• The Cross Border Team is split into 3 main teams, Commercial, Logistics and Business Operations. This role lies within the Business operations Vertical in the Cross Border team. Business Operations focuses on budget items below direct costs, including operating expense, central costs and EBIT.
• The Cross Border Finance Operations function exists for the administration and execution of finance processes, transactions and controls inter and intra business units and departments.
• The Finance Operations Senior Associate is expected to work with various stakeholders from local finance to operation teams to ensure that shippers’ disputes are resolved and AR is collected timely.
• You would also be assisting with finance operation improvement to streamline existing processes, preparation of month end billing files and monitoring of Aged Receivables.
• The Senior Associate is expected to guide junior members of the team in the execution of BAU tasks, AR collections and is responsible for finance process improvement projects under their care.
• The outputs of this position play a vital role in ensuring that our business and financial management controls and operations are effective, efficient and accurate.

Job Responsibility:-

Account Receivables

• Generation of AR visibility reports to the differentstakeholders
• Monitor shipper payment receipts to determine poor paymasters
• Take lead in meetings with local finances with regards to AR processes and alignment matters
• Responsible for the provisions and write-off of the business unit

Dispute Resolution and Collections

• Responsible for ensuring timely collections of agedreceivables
• Responsible for ensuring adherence to COD offset processes by local finance
• Responsible for ensuring adherence to timely COD remittance schedules

Finance alignments/initiatives/im provement projects

• Assist with the structuring of intercompany finance and billing flows for crossborder related deals.
• Assist with the standardization and categorization of existing billing flows
• Assist with the improvement of existing finance flows
• Responsible for project design, stakeholder alignment and stakeholder execution.
• Projects related to automated reporting and analysis

Finance Processdocumentation and maintenance

• Responsible for the documentation and regular maintenance/ update of internal finance working instructions.
• Responsible for the documentation and regular maintenance/ update of finance processes for customer facing SOPs.

Month end Billing and Invoice Processing & Administration

• Responsible for the preparation of month end billingfor cross border related revenue billings.
• Responsible for the communication flow and accounting instructions with local finance for cross border related vendor invoices.
• Responsible for ensuring that vendors are paid within credit terms
• Responsible for timely and accurate preparation of customer billings.

Job Requirement :-

• At least 4 years of relevant working experience in an Accounting or Finance related function.
• Bachelor’s Degree in Accountancy or Finance
• Preferably candidates with a logistics background and regional exposure.
• Detail oriented Confident and effective communication skills, both written and oral
• Demonstrated experience in executing complex multi-stakeholder commercial projects
• Exposure to working across geographies, teams and individuals of different cultures
• Proficient in Microsoft Excel, with strong knowledge of formulas and functions such as VLOOKUP/XLOOKUP, Pivot Tables, INDEX & MATCH, IF, basic data analysis and reporting. Experience with data validation, conditional formatting, and handling large datasets is MUST.
• Ability to communicate in Mandarin is an added advantage, as the role may require interaction with cross-border stakeholders when necessary.