Secretary To Group Managing Director

Bcb Berhad; Kluang; On-site; MYR 33,000 - 56,000; Full time

Job summary

Bcb Berhad in Kluang, Johor is seeking a dedicated Secretary to join our team. This full-time role provides essential administrative and secretarial support to senior management and departments, helping ensure efficient daily operations.

The successful candidate will manage schedules, prepare documents, handle communications, arrange travel, maintain records, support events, and contribute to a professional office environment. English and Malay proficiency is required.

Qualifications

• Proven experience as Secretary or similar role.
• Background in Construction/Civil Eng/Architecture is a plus.
• Excellent organisational and time management skills.
• Strong written and verbal communication in English and Malay.
• Proficiency with MS Office and related software.

Responsibilities

• Manage schedules, diaries and director appointments.
• Prepare and distribute correspondence, reports and meeting minutes.
• Handle mail, emails and phone communications.
• Arrange meetings, conferences and travel as required.
• Maintain filing systems, databases and records.
• Provide general administrative support to departments.
• Prepare financial documents, expense reports and invoices as directed.
• Greet visitors and manage reception professionally.
• Assist with event planning and coordination.
• Support daily operations with other admin tasks.

Skills

Secretary experience

Organisation

Time management

Written & verbal English/Malay

MS Office

Discretion & confidentiality

Teamwork

Problem solving

Tools

MS Office

Job description

About the role

We are seeking a dedicated and organised Secretary to join Bcb Berhad in Kluang, Johor. This is a full-time position that plays a vital role in ensuring the smooth operation of our office environment. As Secretary, you will provide comprehensive administrative and secretarial support to senior management and various departments, contributing significantly to the efficiency and productivity of our organisation. This role requires someone who is detail-oriented, proactive, and capable of managing multiple priorities in a fast-paced business setting.

What you'll be doing

• Managing and organising the schedules, diaries and appointments for director
• Preparing and distributing correspondence, reports, meeting minutes and other business documents
• Handling incoming and outgoing mail, emails and telephone communications professionally
• Arranging and coordinating meetings, conferences and travel arrangements as required
• Maintaining and updating filing systems, databases and records to ensure easy retrieval of information
• Providing general administrative support to various departments and staff members
• Preparing financial documents, expense reports and invoices as directed
• Greeting visitors and ensuring they are received professionally and courteously
• Assisting with event planning and coordination when required
• Supporting the office with other administrative tasks as needed to ensure smooth daily operations

What we're looking for

• Proven experience working as a Secretary or in a similar administrative and secretarial role
• With Construction / Civil Engineering / Architectural background will be an advantage
• Excellent organisational and time management skills with the ability to prioritise multiple tasks effectively
• Strong written and verbal communication skills in English / Malay.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant computer applications
• High level of discretion and the ability to maintain confidentiality
• Professional demeanour with a courteous and helpful approach to all interactions
• Attention to detail and commitment to accuracy in all work
• Ability to work independently and as part of a team in a collaborative environment
• Problem-solving skills and initiative in finding solutions to administrative challenges

What we offer

At Bcb Berhad, we are committed to creating a supportive and professional workplace where our employees can thrive. We offer competitive remuneration packages and a range of benefits designed to support your wellbeing and career development. We believe in fostering a positive work culture that values dedication, integrity and teamwork. As part of our team, you will have the opportunity to work with a diverse group of professionals and contribute to a dynamic organisation.

We are an equal opportunities employer and welcome applications from all suitable candidates.

We encourage you to discuss any specific requirements or adjustments you may need during the recruitment process.