SECRETARY CUM ADMINISTRATOR

Jobstreet Malaysia; Kuala Lumpur; On-site; MYR 28,000 - 42,000; Full time

Job summary

Jobstreet Malaysia in Kuala Lumpur is seeking a skilled administrative professional to support Senior Management with a range of secretarial duties. You will manage calendars, coordinate travels, liaise with vendors, and handle communications while maintaining filing systems and ad-hoc tasks.

The role requires strong organization, proactive problem solving and teamwork. The successful candidate will oversee procurement of office consumables, monitor contractor activities, and assist with

Qualifications

• Secretarial and administrative duties experience required.
• Strong communication and interpersonal skills.
• Proven ability to multi-task and manage schedules.

Responsibilities

• Provide high-level administrative support to Senior Management.
• Manage appointments, travel, itineraries and accommodation.
• Liaise with external parties and internal staff.
• Handle calls, emails and correspondence.
• Maintain filing systems and document safekeeping.
• Arrange meetings and related logistics.
• Oversee vendor maintenance schedules and approvals.
• Assist with procurement of office consumables and minor repairs.
• Monitor works by contractors and report to Senior Manager.
• Handle complaints from residents and coordinate problem solving.

Skills

Secretarial skills

Administrative support

Interpersonal skills

Education

Diploma in Office Administration

Tools

MS Office

Job description

in charge of handling all secretarial and administrative duties

to provide high-level administrative support and assistance to Senior Management

to manage and schedule appointments, coordinate travelling arrangements, itineraries and accommodation requirements

liaise with external parties and interact professionally with all levels of management and staff

take on other ad-hoc related duties as and when needed

implement and support departmental policies, procedures and administrative systems

manage incoming and outgoing telephone calls, emails and correspondence

perform general administrative duties including typing, filing, faxing, photocopying and document sorting

maintain a systematic filing system and ensure proper safekeeping of important documents

organize, plan and support ad-hoc tasks and departmental activities

arrange meetings, travel, accommodation and related logistics

track, follow up and report on urgent matters requiring immediate attention

perform any other duties as assigned by the management from time to time

to carry out sourcing of office consumable, spare parts pertaining to minor repair and maintenance as and when instructed including preparation of relevant documentation for management approval

to supervise and keep track of the vendor maintenance schedule such as pest control, landscaping, garbage collection, CCTV etc

handing complaints from residents and initiate problem solving in the absence of the superior

maintain and enhance communication with residents, contractors and suppliers to facilities the flow of information and foster cooperation

monitor the works carried out by specialist, contractors and ensure all works are conformance to relevant specification, standard and approved design and report to Senior Manager

perform and duties and/or assignments deemed appropriate should the need arise

in-charge of the yearly renewable vendor' contract including insurance make recommendation to the management and ensure its timely renewal

ability to organize all actions in a timely manner and keeps record timely

can work independently with minimum supervision

Possess good interpersonal skills, communication skills and strong leadership

Minimum 2 to 3 years and above experience in property management or in related field

able to work under minimum supervision

good organizational, communication and relationship building skills, resourceful, result-oriented, customer-centric with the ability to multi-task

ability to take initiative in response to direction or instructions and report promptly to Senior Manager