Secretary

SMHB Engineering Sdn Bhd; Kuala Lumpur; In loco; MYR 60.000 - 85.000; Tempo pieno

Descrizione del lavoro

SMHB ENGINEERING SDN BHD is seeking a highly organised Personal Assistant to support the Managing Director. You will manage the diary, prepare meeting materials, and ensure timely follow-ups.

The role also involves coordinating travel, handling confidential communications, and acting as a liaison with internal teams and external partners. A strong command of English and MS Office is essential.

Competenze

• Experience as a Secretary or Personal Assistant to a senior leader.
• Excellent organisation and time-management with proactive follow-through.
• Strong written and verbal English communication.
• Proficiency in Microsoft Office applications, especially Outlook/Word/Excel/PowerPoint.

Mansioni

• Own the Managing Director’s calendar and prioritise appointments.
• Arrange internal and external meetings and prepare documents.
• Manage correspondence and route follow-ups to the right people.
• Coordinate business travel and meeting logistics.
• Attend meetings, take notes, track action items, and follow deadlines.
• Serve as a point of contact between the MD, colleagues, clients and external stakeholders.
• Organise confidential documents and handle sensitive information with care.

Conoscenze

Calendar management

Executive support

Communication

Time management

Discretion

Formazione

Secretarial certification (advantage)

Strumenti

Outlook

Word

Excel

PowerPoint

Descrizione del lavoro

SMHB is a Malaysian engineering consultancy working across areas including water resources, dams, waste management, transportation and infrastructure, and project management consultancy. The company reports having successfully completed more than 1,000 projects.

The opportunity

We are looking for a highly organised and dependable individual to provide dedicated administrative and executive support to the Managing Director. You will help the Managing Director manage a demanding schedule, stay prepared for meetings and engagements, and keep important communications and follow-ups.

What you’ll do

Own the Managing Director’s calendar, prioritise appointment requests, and resolve scheduling conflicts.

Arrange internal and external meetings, prepare related documents and ensure the Managing Director has the information needed in advance.

Manage the Managing Director’s correspondence and calls and route follow-ups to the right people.

Coordinate business travel, itineraries, meeting logistics, and related documentation.

Attend meetings when required, take accurate notes, track action items, and follow up on agreed deadlines.

Serve as a point of contact between the Managing Director, colleagues, clients, and other external stakeholders.

Organise confidential documents and records, and handle sensitive information with care.

Provide other administrative support to the Managing Director as priorities arise.

What we’re looking for

Experience as a Secretary or Personal Assistant or in a similar role supporting a senior leader. Experience supporting a Director is an advantage.

Excellent organisation and time-management skills, with the ability to anticipate needs and manage competing priorities.

Strong written and verbal communication skills and confidence interacting professionally with people at different levels.

Proficiency in Microsoft Office applications, particularly Outlook, Word, Excel, and PowerPoint.

High attention to detail and reliable follow-through on confidential matters and time-sensitive actions.

Good command of English.

Candidate with experience in Corporate and Legal is an advantage.

Why consider SMHB?

Join a well-established engineering consultancy and work closely with the Managing Director in a varied, project-focused business. You’ll play a trusted role in keeping the Managing Director’s day organised and enabling effective communication and follow-through across the business.

Unlock job insights

Hirer responsiveness Salary match Number of applicants

Engineering & Project Management Services 101-1,000 employees

SMHB ENGINEERING SDN BHD is an established multidisciplinary Engineering firm.

We are looking for highly independent, responsible, self-motivated and result-driven Malaysian professionals and sub-professionals who believe in teamwork and possess relevant qualifications and working experience to join our team.

SMHB ENGINEERING SDN BHD is an established multidisciplinary Engineering firm.

We are looking for highly independent, responsible, self-motivated and result-driven Malaysian professionals and sub-professionals who believe in teamwork and possess relevant qualifications and working experience to join our team.