School Administrator / School Secretary

Private Advertiser; Rawang; On-site; MYR 22,000 - 45,000; Full time

Job summary

Private Advertiser is seeking a dedicated School Administrator / School Secretary to join our educational team. This full-time role supports day-to-day operations, helps staff, students and parents, and maintains professional standards within the school community.

Responsibilities include administration, enrolment coordination, meetings, reports, communications and event support. The ideal candidate combines organisation, discretion and customer service in a fast-paced school environment.

Qualifications

• Experience in administrative, secretarial or PA roles.
• Strong organisational and prioritisation abilities.
• Excellent English and Bahasa Malaysia; Mandarin a plus.

Responsibilities

• Handle general administrative tasks for the school.
• Support leadership with meetings and reports.
• Greet visitors and maintain a welcoming environment.
• Coordinate student enrolment and admissions documentation.
• Assist with school events and logistics.
• Manage communications and distribute information.
• Assist with invoicing and expense tracking.
• Maintain office supplies and equipment.
• Ensure compliance with school policies and procedures.
• Perform other duties to support operations.

Skills

Organisational skills

Bilingual (English & Bahasa Malaysia)

MS Office proficiency

School management systems knowledge

Customer service

Attention to detail

Discretion & confidentiality

Independent yet collaborative

Education

Diploma in Business Administration or Secretarial Studies

Tools

MS Office

School management software

Job description

About the role

We are seeking a dedicated and organised School Administrator / School Secretary to join our team. This is a full-time position that plays a crucial role in supporting the smooth and efficient operation of our educational institution. As School Administrator / School Secretary, you will be the backbone of our administrative operations, ensuring that all day‑to‑day activities run seamlessly and that our staff, students and parents receive exceptional service. This position is central to maintaining the professional standards and organisation that define our school community.

What you'll be doing

• Managing general administrative tasks including correspondence, filing, record‑keeping and documentation for the school
• Providing support to school leadership, including scheduling meetings, preparing reports and maintaining confidential records
• Serving as a first point of contact for visitors, parents and staff, ensuring a welcoming and professional environment
• Coordinating student enrolment procedures, maintaining student records and processing admissions documentation
• Supporting the organisation of school events, meetings and functions, including logistical planning and coordination
• Managing school communications and ensuring that information is accurately distributed to relevant parties
• Assisting with financial administrative tasks such as invoicing, expense tracking and record maintenance
• Maintaining office equipment and supplies, placing orders and managing inventory as needed
• Supporting compliance with educational policies, regulations and school procedures
• Performing other administrative duties as assigned to support school operations

What we're looking for

• Proven experience working in an administrative, secretarial or PA role, ideally within an educational setting or similar fast‑paced environment
• Excellent organisational skills with the ability to manage multiple tasks and prioritise effectively
• Strong written and verbal communication skills in English and Bahasa Malaysia. Mandarin will be an added advantage.
• Proficiency with Microsoft Office applications (Word, Excel, PowerPoint) and familiarity with school management systems or similar administrative software
• Professional demeanour with exceptional customer service skills and the ability to interact positively with diverse stakeholders
• Attention to detail and commitment to accuracy in all administrative work
• Discretion and reliability in handling confidential information
• Ability to work independently whilst collaborating effectively with school staff
• Flexibility and willingness to adapt to changing priorities and school needs
• Relevant qualifications such as a Diploma in Business Administration, Secretarial Studies or equivalent experience

What we offer

We are committed to creating a supportive and rewarding work environment for our team members. We offer competitive remuneration commensurate with experience, opportunities for professional development and skills enhancement within an educational institution, a collaborative and inclusive workplace culture, and the satisfaction of contributing to the growth and success of our students and school community. We believe in recognising the dedication and hard work of our staff and providing an environment where you can thrive both professionally and personally.