School Admin & Operations Specialist

Private Advertiser; Rawang; On-site; MYR 22,000 - 45,000; Full time

Job summary

Private Advertiser is seeking a dedicated School Administrator / School Secretary to join our educational team. This full-time role supports day-to-day operations, helps staff, students and parents, and maintains professional standards within the school community.

Responsibilities include administration, enrolment coordination, meetings, reports, communications and event support. The ideal candidate combines organisation, discretion and customer service in a fast-paced school environment.

Qualifications

• Experience in administrative, secretarial or PA roles.
• Strong organisational and prioritisation abilities.
• Excellent English and Bahasa Malaysia; Mandarin a plus.

Responsibilities

• Handle general administrative tasks for the school.
• Support leadership with meetings and reports.
• Greet visitors and maintain a welcoming environment.
• Coordinate student enrolment and admissions documentation.
• Assist with school events and logistics.
• Manage communications and distribute information.
• Assist with invoicing and expense tracking.
• Maintain office supplies and equipment.
• Ensure compliance with school policies and procedures.
• Perform other duties to support operations.

Skills

Organisational skills

Bilingual (English & Bahasa Malaysia)

MS Office proficiency

School management systems knowledge

Customer service

Attention to detail

Discretion & confidentiality

Independent yet collaborative

Education

Diploma in Business Administration or Secretarial Studies

Tools

MS Office

School management software

Job description

Private Advertiser is seeking a dedicated School Administrator / School Secretary to join our educational team. This full-time role supports day-to-day operations, helps staff, students and parents, and maintains professional standards within the school community.

Responsibilities include administration, enrolment coordination, meetings, reports, communications and event support. The ideal candidate combines organisation, discretion and customer service in a fast-paced school environment.