Scanning Operator

Jobstreet Malaysia; Sepang; On-site; MYR 33,000 - 61,000; Part time

Job summary

Tech-Store Malaysia Sdn Bhd in Cyberjaya, Selangor is seeking a Scanning Operator on a contract basis to join our Records Management & Document Control team. You will convert physical documents into digital formats and ensure accurate data capture to support easy access to records.

The role requires attention to detail, ability to work independently, and familiarity with scanning equipment and imaging software.

Qualifications

• Proven experience as a Scanning Operator or in a similar records role.
• Proficiency with document scanning equipment and imaging software.
• Strong attention to detail and accuracy when processing large volumes.
• Ability to work independently and meet quotas.
• Basic computer literacy and familiarity with databases.
• Excellent organizational skills and filing knowledge.
• Ability to handle confidential information with discretion.
• Strong teamwork and communication skills.
• Physical capability for repetitive tasks.
• Familiarity with records management practices (preferred).

Responsibilities

• Operate scanning equipment to convert documents into digital formats.
• Ensure accurate and complete scanning while upholding quality standards.
• Verify scanned documents for clarity and proper file naming.
• Organise and index digital documents per filing systems.
• Maintain records of scanned documents and report progress.
• Handle confidential documents with appropriate care.
• Perform routine maintenance and troubleshooting of scanners.
• Collaborate with the Project Manager to ensure procedure compliance.
• Prepare documents for scanning by removing staples and arranging materials.

Skills

Scanning equipment

Imaging software

Attention to detail

Time management

Data security

Teamwork

Independent work

Tools

Document imaging software

Document management systems

Job description

Tech-Store Malaysia Sdn Bhd is seeking a Scanning Operator to join our Records Management & Document Control team based in Cyberjaya, Selangor. This is a contract position that plays a vital role in maintaining the integrity and accessibility of our critical business documents. As a Scanning Operator, you will be responsible for converting physical documents into digital format, ensuring accurate data capture and proper organisation of our document management system. This role is essential to supporting our operational efficiency and enabling seamless access to important records across the organisation.

Key responsibilities

• Operate scanning equipment and document imaging software to convert physical documents into digital formats
• Ensure accurate and complete scanning of all documents whilst maintaining quality standards and attention to detail
• Verify scanned documents for clarity, completeness and proper file naming conventions
• Organise and index digital documents in accordance with established filing systems and database protocols
• Maintain accurate records of scanned documents and prepare reports on scanning progress and productivity
• Handle sensitive and confidential documents with appropriate care and discretion
• Perform routine maintenance and troubleshooting of scanning equipment to minimise downtime
• Collaborate with the Project Manager to ensure compliance with document control procedures
• Assist in preparing documents for scanning by removing staples, separating pages and arranging materials as needed

What we're looking for

• Proven experience as a Scanning Operator or in a similar document control or records management role
• Proficiency in operating document scanning equipment and imaging software
• Strong attention to detail and accuracy, particularly when processing large volumes of documents
• Ability to work independently and manage time effectively to meet scanning quotas and deadlines
• Basic computer literacy and familiarity with database management systems
• Excellent organisational skills and understanding of filing systems and document classification
• Ability to handle confidential information with discretion and maintain appropriate data security practices
• Strong communication skills and the ability to work collaboratively within a team environment
• Physical capability to perform repetitive tasks and handle documents for extended periods
• Familiarity with records management best practices and document control standards (preferred)