Digital Operations & Admin Executive

QARIDH GROUP SDN BHD; Seremban; On-site; MYR 20,000 - 29,000; Full time

Job summary

QARIDH GROUP SDN BHD – Senawang, Negeri Sembilan is seeking a proactive Digital & IT Support and Office Administration specialist to join our team. You will assist in website updates, internal employee portals, AI-assisted coding tools, basic HTML/CSS, testing changes and troubleshooting, while handling daily office administration tasks.

Fresh graduates are encouraged to apply. A Diploma or Bachelor’s degree in IT/IS/related field is preferred.

Qualifications

• Diploma or Bachelor's Degree in Information Technology, Information Systems, Business Computing, Multimedia, Business Administration, Office Management or related field.
• Fresh graduates are encouraged to apply.
• Basic knowledge of HTML, CSS, website management or coding is an advantage.
• Comfortable using AI tools such as ChatGPT, Codex or similar digital productivity tools.
• Good computer literacy, particularly Microsoft Office / Google Workspace.
• Able to learn new software and digital systems quickly.

Responsibilities

• Assist in maintaining and updating the company website.
• Maintain internal employee portals and simple digital systems.
• Use AI-assisted coding tools such as Codex to perform basic website and system updates.
• Carry out basic HTML, CSS or simple coding changes where required.
• Test website or portal changes before implementation.
• Assist in troubleshooting basic computer, website and system-related issues.
• Maintain proper backups, digital files and system documentation.
• Coordinate with external IT vendors or developers for issues beyond internal capability.
• Assist with day-to-day office administration and documentation.
• Coordinate couriers, deliveries, suppliers and service providers.
• Assist management and other departments with general administrative matters.
• Maintain filing systems, records and internal documents.
• Manage office stationery, supplies and general office requirements.
• Assist in preparation of simple reports, forms and administrative records.
• Coordinate with contractors and service providers for office facilities.
• Monitor general office cleanliness, readiness and condition.

Skills

HTML

CSS

AI tools

Microsoft Office

Google Workspace

Bahasa Malaysia

English

Quick learner

Problem solving

Independent work

Education

Diploma or Bachelor's Degree in IT/IS/Business Computing/Multimedia/Business Administration/Office Management or related field

Tools

ChatGPT

Codex

Job description

QARIDH GROUP SDN BHD – Senawang, Negeri Sembilan

Key Responsibilities

Digital & IT Support

• Assist in maintaining and updating the company website.

• Assist in maintaining internal employee portals and simple digital systems.

• Use AI-assisted coding tools such as Codex to perform basic website and system updates.

• Carry out basic HTML, CSS or simple coding changes where required.

• Test website or portal changes before implementation.

• Assist in troubleshooting basic computer, website and system-related issues.

• Maintain proper backups, digital files and system documentation.

• Coordinate with external IT vendors or developers for issues beyond internal capability.

Office Administration

• Assist with day-to-day office administration and documentation.

• Maintain filing systems, records and internal documents.

• Manage office stationery, supplies and general office requirements.

• Assist in preparation of simple reports, forms and administrative records.

• Coordinate couriers, deliveries, suppliers and service providers.

• Assist management and other departments with general administrative matters.

Petty Cash & Records

• Maintain petty cash records and supporting receipts.

• Assist in preparing petty cash reconciliation.

• Ensure supporting documents are properly recorded and filed.

• Coordinate with the accounts team for submission and verification of records.

Asset & Facilities Support

• Maintain and update the company asset register.

• Monitor office equipment, computers, furniture, tools and other company assets.

• Coordinate servicing, repairs and routine maintenance.

• Assist with basic maintenance and troubleshooting where appropriate.

• Coordinate with contractors and service providers for office facilities.

• Monitor general office cleanliness, readiness and condition.

Marketing Support

• Assist the marketing team with basic operational and administrative tasks.

• Organise project images, videos and digital marketing files.

• Assist in updating website content and other digital platforms.

• Support preparation of simple marketing materials, events or content activities when required.

Renovation Project Site Support

• Provide occasional operational support at renovation project sites.

• Assist with site housekeeping coordination and site readiness.

• Help organise project materials, documents and site-related items.

• Assist with project images, documentation and progress records.

• Support the project team in maintaining a clean, organised and presentable work environment.

• Carry out other reasonable operational support duties when required.

Requirements

• Diploma or Bachelor's Degree in Information Technology, Information Systems, Business Computing, Multimedia, Business Administration, Office Management or related field.

• Fresh graduates are encouraged to apply.

• Basic knowledge of HTML, CSS, website management or coding is an advantage.

• Comfortable using AI tools such as ChatGPT, Codex or similar digital productivity tools.

• Good computer literacy, particularly Microsoft Office / Google Workspace.

• Able to learn new software and digital systems quickly.

• Organised, responsible and able to maintain proper records.

• Comfortable handling basic administrative and numerical work such as petty cash records.

• Good problem-solving ability and willingness to learn.

• Able to work independently as well as support different departments.

• Willing to occasionally visit renovation project sites.

• Comfortable working in both office and site environments.

• Possession of a valid driving licence and own transport is an advantage.

• Able to communicate in Bahasa Malaysia and English.

We Are Looking for Someone Who Is

• Hands-on and willing to learn.

• Comfortable with technology.

• Practical and resourceful.

• Organised and detail-oriented.

• Responsible and trustworthy.

• Able to handle different types of tasks.

• Willing to assist outside normal desk-based administrative duties when required.

• Interested in developing skills in digital operations, administration and business operations.