SAP Technical Assistant (KL Based)

SEACAD Group; Kuala Lumpur; On-site; MYR 39,000 - 65,000; Full time

Job summary

SEACAD Group in Kuala Lumpur seeks an experienced administrative coordinator to support project administration and procurement activities. You will coordinate purchase orders, timesheets, expenses, and maintain SAP records to ensure timely settlements.

Responsibilities include organizing events, onboarding/offboarding staff, managing correspondences with sites and stakeholders, and preparing reports and documentation for quality systems. Strong MS Office skills and communication are essential.

Qualifications

• 1–2 years of related experience in admin or project support.
• Proficient in MS Office and data reporting tools.
• Experience with SAP P16 or similar ERP modules is preferred.
• Strong organizational and communication skills.

Responsibilities

• Coordinate purchase orders, timesheets, and expenses for contract manpower.
• Manage WO, PR, PO, and SE in SAP to ensure timely invoice settlements.
• Organize and support events and onboarding/offboarding processes.
• Handle external and internal correspondences with multiple offices and stakeholders.
• Prepare client reports and quality system documentation.
• Schedule meetings, book venues, and arrange refreshments.
• Maintain document management and archiving.

Skills

MS Office

Power BI

Power Apps

Communication

Tools

SAP P16

SharePoint

Concur

Job description

085 - 416 566 Monday – Friday 9 AM – 5 PM

• Issuing and tracking purchase orders coordination with various stakeholders for candidate selection of 3rd parties’ contractor.
• Coordinate timesheet and expenses verification for contract manpower, tracking spends SAP P16
• Responsible to perform general SAP services which include creation and monitoring of WO, PR, PO, and SE to ensure timely settlement of invoices.
• Back up for main project business administrative support person.
• Organize and manage events (meetings, townhall, workshops)
• Sarawak work permit application administrative work
• External and internal correspondences – to various site office & external stakeholder (hardcopy letter, bank guarantee etc) Support C&P administration e.g., contract stamping, bank guarantee collation for safekeeping.
• General administrative support which includes preparation of presentation materials, complex or large scanning and printing, organize workshop and training materials.
• Focal point for compiling monthly or weekly reports. Responsible for the timely compilation of the report.
• Focal point for Team’s Weekly/Monthly Meetings. Responsible to organize team’s weekly/monthly meetings which include booking of calendar, book venue and arrange refreshments.
• Responsible for on-boarding and Off-boarding of staff
• Responsible for document management (includes administer group-specific files in certain cases, send older files to off-site storage, etc.) Format and perform quality check for Client Reports, arrange escalation for complex-formatting requirement. Distribute and e-file copies. Provide documentation support for departmental Quality System
• Computer literate – Proficiency in MS Office (MS Excel, MS PowerPoint, in particular)
• Knowledgeable with Power Platforms – Power App, Power BI, etc
• Knowledgeable of office management systems and procedures e.g., printer and computer
• Excellent time management skills and ability to prioritize work.
• Attention to detail and problem-solving skills.
• Excellent written and verbal communication skills.
• Strong organizational skills with ability to multi-task

Working Experience

• Experience in SAP P16 modules
• Experience with SharePoint, e-travel system and Concur systems.
• Minimum 1-2 years in related field