Sales Coordinator

Group-IB; Kuala Lumpur; On-site; MYR 56,000 - 100,000; Full time

Job summary

Group-IB is seeking a Sales Coordinator to support the APAC sales and business operations teams in Malaysia. You will handle administrative requests from sales, internal stakeholders, clients, and vendors, and coordinate contract matters with legal and finance.

You will also manage Salesforce housekeeping and assist in reporting and scheduling. Ideal candidates hold a Diploma or equivalent, have strong MS Office skills, fluent English, and experience in fast-paced environments.

Qualifications

• Diploma or equivalent with relevant experience.
• Proven admin support experience in a fast paced, high profile environment.
• Fluent in English.
• Excellent knowledge of MS Office (Word, Excel, PowerPoint).
• Experience with Salesforce or other CRM systems is a plus.
• Meticulous, highly organized and a team player.

Responsibilities

• Provide administrative support to the APAC sales and business operations teams.
• Serve as contact point for admin queries from sales team, stakeholders, clients, and vendors.
• Coordinate contract matters with legal and finance teams.
• Maintain Salesforce records and ensure contracts are up to date.
• Monitor payment terms and contract validity with clients.
• Track progress of deals and assist scheduling of meetings.
• Prepare basic accounting documentation and build management reports.
• Support partner-related documents and ad-hoc team tasks.

Skills

Fluent English

Strong communication skills

Education

Diploma or equivalent

Tools

Salesforce

MS Office

Job description

Founded in 2003 and headquartered in Singapore, Group-IB is a leading creator of cybersecurity technologies to investigate, prevent, and fight digital crime. Combating cybercrime is in the company’s DNA, shaping its technological capabilities to defend businesses, citizens, and support law enforcement operations.
Group-IB’s Digital Crime Resistance Centers (DCRCs) are located in the Middle East, Europe, Central Asia, and Asia-Pacific to help critically analyze and promptly mitigate regional and country-specific threats. These mission-critical units help Group-IB strengthen its contribution to global cybercrime prevention and continually expand its threat-hunting capabilities.

About The Role

You will be required to play an important part in the Business Operations team to facilitate the administrative requests for the commercial side of the business. As a Sales Coordinator, you will be responsible to be the contact point for any administrative enquiries and referrals from the sales team, internal stakeholders, clients and external vendors in the APAC market.

YOUR MISSION

• Support the Sales Team and Business Operations team in APAC with administrative matters (eg. preparation of NDA/MOU, filling up information of vendor information etc).
• Build strong relationships internally and collaborate effectively on cross-functional teams.
• Liaise with the legal and finance team advisors on all contract matters.
• Housekeeping of Salesforce system including to ensure all new and existing contracts are up to date.
• Monitor and follow up on payment terms and contract validity with clients.
• Actively track the progress of deals.
• Assist with scheduling of meetings.
• Conduct business correspondences.
• Draft basic accounting documentation.
• Build reports for management.
• Support in partner related documents.
• Assist on any ad-hoc tasks as required by the team.

What We Are Looking For

• Diploma holder or equivalent work experience (recent graduates are welcome).
• Proven and significant experience in administrative support in a professional, fast paced, high profile environment.
• Fluent in English.
• Solid communication skills.
• Excellent knowledge of MS Office (Word, Excel, PowerPoint).
• Prior experience working on Salesforce or other related CRM systems would be an advantage.
• Flexibility and strong sense of responsibility.
• Strong interest in the cybersecurity industry and willingness to work with top professionals.
• Meticulous and well organized.
• Possess a keen to learn attitude and is a team player.

WHY CHOOSE GROUP-IB

Group-IB is a global leader in cybersecurity technologies that investigate, predict, prevent, and fight digital crime. We help organizations reduce risk and protect trust. Trusted by governments, major industries, and law enforcement, we deliver adversary-focused, predictive threat intelligence and cyber fraud fusion solutions that detect, analyse, and mitigate regional and country-specific digital crimes.

• Work with real stakes. Group-IB investigates active cybercriminal groups, responds to breaches affecting critical infrastructure, and develops technologies used by law enforcement agencies including INTERPOL, Europol, and Afripol across 60+ countries. We've conducted 1,550+ cybercrime investigations alongside 600+ enterprise customers globally. When you join Group-IB, your work directly disrupts digital crime.
• Grow your way. Choose your own path: deepen your craft as a technical expert, step into leadership, move across to another team, or relocate to one of our Digital Crime Resistance Centers across the Americas, Europe, the Middle East & Africa, Central Asia, and the Asia-Pacific. Your growth is our growth — Group-IB's expansion across 60+ active country operations means real career acceleration.
• We fund professional certifications at company expense — whether you're pursuing CEH, CISSP, OSCP, or specialized certifications in forensics and penetration testing. You don't have to choose between doing the job and advancing your credentials.
• Work alongside industry leaders. Our Unified Risk Platform — Threat Intelligence, Digital Risk Protection, Attack Surface Management, Managed XDR, and more — is recognized by Gartner, Forrester, KuppingerCole, and Datos Insights. Frost & Sullivan named us a 2025 Global Technology Innovation Leader. When you work here, you're building technologies that set the industry standard.
• Real challenges, real expertise. You'll take on complex, real-world problems alongside adversary-centric researchers and incident response experts spread across six continents. We've built 21+ years of proprietary telemetry through 1,500+ joint investigations. No two threats look alike — and neither do the skills you'll develop.
• A team that is genuinely international. Our people come from different countries, speak different languages, and bring different perspectives. What connects us is a shared mission: fighting cybercrime and making the world safer. We care about your wellbeing and happiness as much as your output.