Sales Administrator

Jingxing Paper; Selangor; On-site; MYR 45,000 - 67,000; Full time

Benefits offered by this job

Annual Leave

Medical and Hospitalisation Leave

EPF

SOCSO

EIS

Medical Insurance

Training Provided

Allowance Provided

5 Working Days

Overtime Pay

Meal Subsidy

Job summary

Jingxing Paper in Malaysia seeks a proactiveSales Coordination professional to align customer orders with production capacity and delivery requirements. You will plan monthly production, coordinate weekly schedules, and manage order feasibility, inventory and shipment arrangements across Sales, Production, Warehouse and Logistics teams.

The role requires Mandarin for HQ coordination, plus English and Bahasa Malaysia for local communications, along with strong Excel and MS Office skills.

Qualifications

• Qualification in Business Administration, Sales and Marketing, Supply Chain Management, Logistics, or related discipline.
• Experience in sales coordination, order management, production planning, supply planning or logistics coordination.
• Manufacturing experience, especially paper/mill or cartons, is a plus.
• Strong planning, coordination, analytical, communication and problem-solving skills.
• Proficiency in Microsoft Excel and MS Office.

Responsibilities

• Monthly order and production planning: consolidate orders and forecasts, prepare plans for management, and communicate to Production.
• Weekly planning: coordinate weekly sales and delivery plans aligned with monthly plans.
• Order feasibility: assess availability, capacity and delivery schedules, including special/custom products.
• Inventory control: monitor orders and ageing; apply FIFO as needed.
• Order fulfilment: coordinate shipment quantities and delivery with Sales, Production, Warehouse and Logistics.
• Performance monitoring: track plan execution and coordinate corrective actions.
• Stakeholder communication: confirm order status and delivery with customers and HQ in China.
• Logistics coordination: select providers based on service, price and capacity; issue instructions.
• Continuous improvement: participate in sales-process reviews and related duties.

Skills

Planning

Coordination

Analytical

Communication

Problem-solving

Multitasking

Independent work

Team collaboration

Language versatility

Education

Business Administration

Sales and Marketing

Supply Chain Management

Logistics

Tools

Microsoft Excel

MS Office

Job description

To ensure effective sales planning, coordinated order fulfilment and efficient logistics scheduling by aligning customer demand with production capacity, inventory availability and delivery requirements.

Qualifications and Requirements

Relevant qualification in Business Administration, Sales and Marketing, Supply Chain Management, Logistics, or a related discipline.

Relevant experience in sales coordination, order management, production planning, supply planning, or logistics coordination. Experience in a manufacturing environment, particularly within the paper mill or corrugated carton industry, will be an added advantage.

Strong planning, coordination, analytical, communication, and problem-solving skills, with the ability to manage multiple priorities and ensure timely follow-through on commitments.

Proficient in Microsoft Office applications, particularly Microsoft Excel, with the ability to work effectively with sales, inventory, order planning, and operational data.

Able to work independently while collaborating effectively with Sales, Production, Warehouse, Logistics, and other supporting departments.

Proficiency in Mandarin Chinese is required, including the ability to understand written Chinese and communicate effectively in spoken Mandarin, as the position requires regular coordination with the Company’s headquarters in China.

Proficiency in English and Bahasa Malaysia is also required to support local and regional business communication.

Purpose of the Position

• Monthly order and production planning: Consolidate monthly customer orders and sales forecasts, prepare the monthly production plan for management review, and communicate the approved plan to the Production Department for implementation.

• Weekly planning: Prepare and coordinate weekly sales and delivery plans in line with the approved monthly production and sales plans.

• Order feasibility: Assess order feasibility and confirm product availability, production capacity and delivery schedules, including orders for special-specification and customised products.

• Inventory control: Monitor customer orders, customised products and inventory ageing, and coordinate the application of the First-In, First-Out (FIFO) principle.

• Order fulfilment: Coordinate shipment quantities and delivery arrangements with Sales, Production, Warehouse, Logistics and external service providers.

• Performance monitoring: Monitor the execution of sales and production plans, analyse variances against actual results, and coordinate the necessary corrective adjustments.

• Stakeholder communication: Communicate and confirm order status, delivery schedules and expected arrival times with customers, internal stakeholders and the Company's headquarters in China.

• Logistics coordination: Select suitable logistics service providers based on service quality, pricing and transportation capacity, and prepare the required dispatch or delivery instructions.

• Continuous improvement: Participate in sales-process reviews, improvement activities and other related departmental responsibilities as assigned.

Benefits

• Annual Leave
• Medical and Hospitalisation Leave
• EPF
• SOCSO
• EIS
• Medical Insurance
• Training Provided
• Allowance Provided
• 5 Working Days
• Overtime Pay
• Meal Subsidy