Sales Administrator

QL Ansan Poultry Farm Sdn Bhd (Kulim); Padang Serai; On-site; MYR 33,000 - 50,000; Full time

Job summary

QL Ansan Poultry Farm Sdn Bhd (QLAPF) in Kedah is seeking a proactive Sales Administrator to support the sales team with accurate data, records, and reporting. You will coordinate across Operations, Logistics, Finance, QA/QC, and other departments to keep sales activities running smoothly.

Ideal candidates will have a diploma or degree in business-related fields, strong MS Office and ERP familiarity, and a proven ability to multitask in a fast-paced agricultural environment.

Qualifications

• Diploma or Degree in Business Administration, Sales, Marketing, or related field.
• Proficient in Microsoft Office applications and familiar with ERP or sales systems.
• Detail-oriented with strong accuracy in data handling and reporting.

Responsibilities

• Maintain accurate and up-to-date records for customer databases, sales data, accounts receivable (AR), and marketing/trade marketing activities.
• Support the sales team by coordinating with Operations, Logistics, Finance, QA/QC, and other departments on sales-related matters.
• Oversee daily administrative and operational activities of the sales department to ensure efficiency and productivity.
• Coordinate communication and activities between Local and HQ Sales, Marketing, Trade Marketing, Business Development, and E-Commerce teams.
• Prepare daily, weekly, and monthly reports on sales volume, channel performance, product categories, touch points, trade spending, promotion calendars, and market returns.
• Assist in preparing sales proposals, presentations, reports, and supporting documents for the sales team.
• Schedule meetings, prepare Minutes of Meeting (MOM), and follow up on action items and progress updates from respective PICs.
• Collect, compile, and consolidate market information and updates from local sales teams.
• Ensure proper documentation and maintain organized records of reports, correspondence, and email communications.
• Handle customer inquiries and follow up on related matters professionally and promptly.
• Support the order entry team, when required, in preparing sales delivery orders, invoices, and related documentation.
• Provide support to Operations/Farm team on stock counts and other related tasks when necessary.

Skills

MS Office proficiency

ERP familiarity

Strong communication

Multitasking

Team coordination

Data handling

Education

Diploma or Degree in Business/Marketing

Job description

Maintain accurate and up-to-date records for customer databases, sales data, accounts receivable (AR), and marketing/trade marketing activities.

Support the sales team by coordinating with Operations, Logistics, Finance, QA/QC, and other departments on sales-related matters.

Oversee daily administrative and operational activities of the sales department to ensure efficiency and productivity.

Coordinate communication and activities between Local and HQ Sales, Marketing, Trade Marketing, Business Development, and E-Commerce teams.

Prepare daily, weekly, and monthly reports on sales volume, channel performance, product categories, touch points, trade spending, promotion calendars, and market returns.

Assist in preparing sales proposals, presentations, reports, and supporting documents for the sales team.

Schedule meetings, prepare Minutes of Meeting (MOM), and follow up on action items and progress updates from respective PICs.

Collect, compile, and consolidate market information and updates from local sales teams.

Ensure proper documentation and maintain organized records of reports, correspondence, and email communications.

Handle customer inquiries and follow up on related matters professionally and promptly.

Support the order entry team, when required, in preparing sales delivery orders, invoices, and related documentation.

Provide support to Operations/Farm team on stock counts and other related tasks when necessary.

Job Requirements

SPM, STPM, Diploma, or Degree in Business Administration, Sales, Marketing, or related field.

Minimum 3 years of working experience in sales support, coordination, or administrative roles.

Proficient in Microsoft Office applications and familiar with ERP or sales systems.

Strong organizational, coordination, and multitasking skills.

Good communication and interpersonal abilities.

Detail-oriented with strong accuracy in data handling and reporting.

Proactive, responsible, and able to work independently with minimum supervision.

Strong teamwork and customer service orientation.

Good problem-solving and follow-up skills.

Adaptable and able to work in a fast-paced environment.

Professional attitude with high level of reliability, discipline, and cooperation

Agriculture, Forestry & Fishing More than 10,000 employees

QL Ansan Poultry Farm Sdn Bhd (QLAPF) is a member of QL Resources Berhad under Integrated Livestock Farming division. As a member of QL Group, QLAPF shares the same mission, vision and core values. QLAPF mission is to create nourishing products from agro based resources leading to benefit for all parties. Core values of Integrity, win-win, teamwork, and innovation drive us to achieve our vision of being the preferred global agro based enterprise.

QLAPF is committed to produce fresh and high quality eggs for Malaysia market. Besides, it also fast expanding its capacity to produce quality chicken eggs catering to the needs of customer.

In view of our business expansion, we invite highly motivated candidates to apply the following position.

QL Ansan Poultry Farm Sdn Bhd (QLAPF) is a member of QL Resources Berhad under Integrated Livestock Farming division. As a member of QL Group, QLAPF shares the same mission, vision and core values. QLAPF mission is to create nourishing products from agro based resources leading to benefit for all parties. Core values of Integrity, win-win, teamwork, and innovation drive us to achieve our vision of being the preferred global agro based enterprise.

QLAPF is committed to produce fresh and high quality eggs for Malaysia market. Besides, it also fast expanding its capacity to produce quality chicken eggs catering to the needs of customer.

In view of our business expansion, we invite highly motivated candidates to apply the following position.

What can I earn as a Sales Administrator