Sales Administration Assistant

Luxchem; Selangor; On-site; MYR 33,000 - 50,000; Full time

Job summary

Jora Malaysia is seeking a diligent Sales Administration Assistant in Selangor to support daily administrative functions within the Division. You will report to the Sales Administration Manager and help ensure smooth and efficient operations.

Responsibilities include processing customer purchase orders, checking stock with the warehouse, preparing delivery lists, responding to inquiries, following up on stock arrivals, and assisting with debit/credit notes and payments.

Qualifications

• Diploma in Business Studies / Administration / Management / Commerce / Economics or equivalent.
• 1 year of general administration experience is advantageous.
• Competent in using Microsoft Word and Excel.

Responsibilities

• Report to / assist Manager, Sales Administration in the daily sales administration functions and ensure smooth and efficient operations of the Division.
• Process purchase orders from customers, check with warehouse on stock availability and prepare daily delivery list.
• Respond to customer enquiries, phone calls, requests and etc.
• Follow up closely with Warehouse on the arrival of stock.
• Prepare debit / credit notes and liaise with Finance & Accounts Department.
• Assist in monitoring payment collection.
• Ensure proper filing of documents / records.
• Prepare reports such as sales report, purchase report and etc.
• Any other tasks as assigned from time to time.

Education

Diploma in Business Studies / Administration / Management / Commerce / Economics or equivalent

Tools

MS Word

MS Excel

Job description

Jora Malaysia will close on 9th September 2026. Thank you for being with us, we are cheering you on as you continue your career journey.

• Report to / assist Manager, Sales Administration in the daily sales administration functions and ensure smooth and efficient operations of the Division.
• Process purchase orders from customers, check with warehouse on stock availability and prepare daily delivery list.
• Respond to customer enquiries, phone calls, requests and etc.
• Follow up closely with Warehouse on the arrival of stock.
• Prepare debit / credit notes and liaise with Finance & Accounts Department.
• Assist in monitoring payment collection.
• Ensure proper filing of documents / records.
• Prepare reports such as sales report, purchase report and etc.
• Any other tasks as assigned from time to time.

Requirements:

• Candidate must possess at least a Diploma in Business Studies / Administration / Management / Commerce / Economics or equivalent.
• Applicants with a minimum 1 year of general administration experience will have an advantage.
• Competent in using Microsoft Word an Excel