SALES ADMIN CUM SUPERVISOR

Albatross Exim (M) Sdn Bhd; Beranang; On-site; MYR 30,000 - 46,000; Full time

Job summary

Albatross Exim (M) Sdn Bhd is seeking a detail-oriented admin/exports coordinator to support quotation preparation, price list maintenance, and export documentation. The role involves liaising with customers and Purchasing, assisting Sales teams, and handling daily orders and invoicing.

You will coordinate export submissions, work with transporters, and ensure records are properly filed. This position requires accuracy and timely task completion in a fast-paced environment.

Qualifications

• Prepare quotations and assist sales team.
• Liaise with Purchasing regarding stock and export documents.
• Coordinate export submissions and maintain export records.

Responsibilities

• Prepare quotations for Director's review and approval.
• Maintain product price lists and assist Sales Executives.
• Handle daily orders, invoicing, and filing of export documents.
• Coordinate export documentation and liaise with shipping agents and customers.
• Provide general support to management and ensure timely completion of tasks.

Skills

Quotation preparation

Pricing management

Export coordination

Customer liaison

Sales support

Invoicing

MS Excel

ERP system

Tools

MS Excel

ERP system

Job description

• Prepare quotations, primarily for Director's review and approval.
• Manage and maintain product price lists.
• Liaise with Purchasing Department regarding pending items and stock availability.
• Coordinate and prepare hotel tender submissions as assigned.
• Issue internal billing on a daily basis.
• Key in daily sales orders into the system.
• Print invoices for daily orders.
• Assist Sales Executives and Sales Coordinators in daily operations.
• Update fresh fish prices as required.
• Liaise with customers on urgent matters and information updates.

Export Documentation & Coordination

• Export permit applications
• Communicate with customers, shipping agents, and relevant parties regarding export arrangements.
• Liaise with transporters to ensure smooth delivery and shipment schedules.
• Maintain proper filing and record keeping of export documents.
• Export documents will be assisted by QA/Qc team.

General

• Perform any other duties and responsibilities assigned by Management from time to time.
• Ensure all assigned tasks are completed accurately and within the required timelines.