Sales Admin Assistant: Invoicing, Cash & Stock Control

QL Poultry Farms Sdn Bhd

Nilai

On-site

MYR 28,000 - 39,000

Full time

3 days ago

Be an early applicant

Application generator

Get a reply from this employer — a resume and cover letter tailored to exactly what they’re hiring for.

Get past ATS filters

Job summary

QL Poultry Farms Sdn Bhd (QLPF) seeks a Sales Administration Assistant to manage invoicing, receipts and delivery orders for eggs, layers and fertilizer. You will monitor cash sales to farm employees, file invoices with receipts and GRNs, and coordinate goods returns with the egg house team.

Daily cash summaries and monthly consolidation reports are part of the role. The ideal candidate supports receiving/delivery notes, conducts physical stock checks and collaborates with farm management to

Responsibilities

Issue sales invoices, cash receipts and delivery orders for egg, layer and fertilizer sales after Navision posting.
Monitor and control cash sales of chicken eggs to farm employees, ensuring compliance with approved product types and quantity limits.
Ensure all cash sales invoices are properly categorized and filed (e.g., chicken eggs, fertilizer/chicken dung, layers).
Collect and review receiving/delivery notes from drivers, transporters and customers; ensure invoices are filed with corresponding receiving notes and GRNs.
Inspect returned goods and verify quantities match the customer Goods Return Note (GRN).
Coordinate goods return handling with the egg house supervisor and report any excesses to Farm Management.
Prepare daily cash sales summaries for verification by the Account Executive.
Maintain a daily goods return summary and email consolidated report to Farm Management monthly.
Conduct physical stock takes for layers and inventory according to management schedules.
Perform special loading bay duties to ensure proper goods movement, dispatch and tracking.