Sales Admin

INTELLIGENTMOVER UNITED TRADE SDN. BHD.; Shah Alam; On-site; MYR 42,000 - 69,000; Full time

Job summary

INTELLIGENTMOVER UNITED TRADE SDN. BHD. is seeking a detailed and organized Administration & Logistics Coordinator to manage POs/SOs, coordinate deliveries, handle invoicing and documentation, and maintain accurate stock across multiple warehouses.

You will liaise with customers, coordinate transport, and support basic marketing activities as required. The role requires strong organizational skills, proficiency in MS Office, and the ability to communicate in English and Malay.

Qualifications

• Good organizational and coordination abilities.
• Proficient in Microsoft Office, especially Excel and Word.
• Able to communicate in English and Malay; Chinese language skills preferred.
• Responsible, organized, detail-oriented, and able to work independently.

Responsibilities

• Receive and process customer PO and SO, track status for in-stock and pre-orders, and arrange collection or delivery.
• Coordinate delivery with customers and logistics, and arrange transport as needed.
• Update order details with team and customers promptly.
• Verify product lists with warehouse on arrival and ensure quantities match orders.
• Maintain stock records across warehouses and report discrepancies.
• Handle customer inquiries via phone and direct to appropriate departments.
• Support basic marketing and online content as needed.

Skills

Organizational skills

Coordination skills

Microsoft Office

Excel

Word

Bilingual English/Malay

Chinese language (preferred)

Job description

* Receive and process customer Purchase Orders (PO) and Sales Orders (SO) 接收及处理客户

采购订单（PO）及销售订单（SO）

for collection/delivery 记录并跟进订单状态，包括现货、预订单、到货情况及是否可安排

提货或交付

确保订单资料准确，并及时向团队及客户更新订单进度

2. Delivery & Customer Coordination / 交付及客户协调

* Liaise with customers to arrange product delivery or self-collection 与客户协调产品送货或

自行提货安排

安排运输，并与相关部门协调，确保货物顺利及按时交付

* Follow up on delivery status and resolve any coordination issues 跟进交付进度及处理相关

协调事项

3. Documentation & Invoicing / 文件及开票管理

documents 负责客户 PO、SO、Delivery Order（DO）及相关文件的整理、归档及跟进

财务部门协调安排开具发票及跟进付款情况

soft copy 确保相关文件已正确签署并收回，同时妥善保存纸质及电子档案

4. Stock & Product Checking / 库存及产品核对

arrival 根据订单准备产品清单，包括型号及规格，供仓库在货物到达时进行核对* Coordinate with the warehouse to verify that the correct model, specifications, and quantity

are received 与仓库协调，确认到货的型号、规格及数量是否正确

customer 在交付客户前再次确认产品与订单一致，避免出现错误

5. Inventory Management / 库存管理

* Monitor and maintain stock records for different warehouses 管理及更新不同仓库的库存记

录

定期进行库存盘点，并核对系统库存、库存表及实际库存是否一致

* Report and follow up on any stock discrepancies 如发现库存差异，及时汇报并跟进处理

6. Customer Enquiry & Call Handling / 客户咨询及电话处理

* Answer incoming calls and record customer enquiries 接听公司来电并记录客户需求.

* Direct enquiries to the appropriate department or person in charge 根据客户需求转交至相

关部门或负责人

basic product information 处理简单客户咨询，例如提供产品目录、公司资料及基本产品信

7. Marketing & Online Content Support / 市场及线上内容支持

platforms 协助准备及发布简单的公司官网及社交媒体内容

* Support basic marketing and promotional activities when required 根据需要协助公司的基本

市场推广及宣传活动

Requirements / 职位要求

* Good organizational and coordination skills 具备良好的组织、协调及沟通能力

工作，并注重细节* Proficient in Microsoft Office, especially Excel and Word 熟练使用 Microsoft Office，尤其是

能使用英语及马来语沟通；会中文者优先

* Responsible, organized, detail-oriented, and able to work independently 作认真的,有条理、细心，并具备独立工作的能力