Sales Admin

H&W Food Industry; Selangor; On-site; MYR 36,000 - 58,000; Full time

Job summary

H&W Food Malaysia is seeking a motivated Sales Admin to join our team in Shah Alam. The role involves supporting the Sales and Logistics teams, handling PO processing in SQL, and maintaining price lists.

Requirements include SQL experience or willingness to learn, proficiency in Microsoft Office especially Excel, and a minimum 2 years of work experience. English reading/writing; Mandarin is a plus. Must be able to work in Bandar Pinggiran Subang, Shah Alam.

Qualifications

• Must have SQL experience or be willing to learn SQL system.
• Computer literate; proficient with Microsoft Office, especially Excel.
• STPM, diploma or bachelor’s degree in business administration, sales, marketing or related field.
• Minimum 2 years of working experience; fresh graduates will be considered.
• Able to read, write and converse in English; Mandarin is an added advantage.
• Ability to work effectively with others and be a team player; able to work independently with minimal supervision.
• Must be able to work in Bandar Pinggiran Subang, Shah Alam.

Responsibilities

• Manage and update standard price lists of stocked items.
• Review and confirm customers’ PO (product, price, BBD, qty).
• Process customers’ PO in SQL system.
• Support Sales team in daily administrative task.
• Liaise with Sales and Logistics team on delivery requirements and due dates.
• Review and check customers’ payment status prior to delivery.
• Check the orders packed by warehouse team prior to delivery.
• Prepare and fill documents (Invoice, Delivery Note, GRN).
• Verify Stock Take and Stock on Hand Report.
• Run SQL reports as requested (SKU list, pricing, customer accounts, outstanding payments).
• Attend to sales enquiries via email and phone and pass to sales team.
• Undertake any special assignment by management.

Skills

English communication

Mandarin (adv)

Team player

Education

STPM / Diploma / Bachelor's degree in business administration, sales, marketing

Tools

SQL

Microsoft Office

Excel

Job description

Jora Malaysia will close on 16th September 2026. Thank you for being with us, we are cheering you on as you continue your career journey.

Established in 2016, H&W Food Malaysia has grown into becoming a leading importer and distributor of imported premium food and beverage products in Malaysia. We are currently representing 16 exclusive overseas FMCG brands in Malaysia, our customer base covers the major players in modern trade, foodservice and E-Commerce. We have an exciting opportunity for a motivated Sales Admin to join our team!

Responsibility:

Manage and update standard price lists of stocked items.

Review and confirm customers’ PO is in order, e.g. product, price, BBD, qty.

Process customers’ PO in SQL system.

Supporting the Sales team in daily administrative task

Liaise with Sales and Logistics Team on delivery requirements and due dates.

Review and check customers’ payment status prior to delivery.

Check the orders packed by warehouse team prior to delivery.

Prepare and filling of documents, e.g. Invoice, Delivery Note, GRN.

Check the orders packed by warehouse team prior to delivery.

Verify Stock Take and Stock on Hand Report.

Run SQL reports as per request from Sales Team, e.g. SKU list, pricing, customer accounts, outstanding payments, good return notes.

Supporting the Sales team in daily administrative task

Attend to sales enquiries email and phone call and pass on to sales team.

To undertake any special assignment by the management.

Requirements:

Must have experience in SQL system or be willing to learn the system.

Computer literate. Familiar with Microsoft Office, good in Microsoft Excel.

STPM, diploma or bachelor's degree holder in business administration, sales, marketing or a related field.

Minimum 2 years of working experiences. However, fresh graduates will also be considered.

Able to read, write and converse in English. Able to communicate in Mandarin is an added advantage.

Ability to work effectively with others and be a participative team player.

Able to work independently and flexible in supporting company need, with minimal supervision.

Must be able to work in Bandar Pinggiran Subang, Shah Alam.

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