Remote-Optional Office Manager for Creative Ops

ARCHETYPE AGENCY SDN. BHD.; Kuala Lumpur; On-site; MYR 60,000 - 90,000; Full time

Benefits offered by this job

Duvet days

Work-from-anywhere programme

Flexible working from home

Job summary

Archetype, a global creative agency with a Kuala Lumpur office, is seeking an organised Office Manager to run day-to-day operations, including facilities, finance coordination and employee support. You will liaise with building management, vendors and internal teams to ensure a smooth, compliant workplace.

You will oversee office expenditure, onboarding/offboarding, travel arrangements and health & safety compliance, while driving process improvements and supporting a thriving culture.

Qualifications

• 2–4 years of experience in office management, office administration, workplace operations or business support.
• Strong organisational and coordination skills with the ability to manage multiple priorities and attention to detail.
• Experience coordinating finance administration, supplier invoices, payment processes, expense tracking or operational budgets.
• Confidence managing office operations, facilities, vendors and workplace services in a fast-paced environment.
• Excellent stakeholder management and communication skills across employees, suppliers and external service providers.
• Resourceful and solutions-oriented, with the ability to work independently and follow through to completion.

Responsibilities

• Oversee day-to-day operation of the Kuala Lumpur office and support workplace operations, finance coordination and employee experience.
• Manage office expenditure, supplier invoices, staff claims and payment documentation with the Finance team.
• Coordinate office vendors, building management, maintenance contractors and utilities to ensure timely services.
• Maintain accurate office records, supplier information, administrative documentation and trackers.
• Support onboarding and offboarding, coordinating office access, welcome packs and workstations.
• Arrange travel, meetings, and office logistics for employees, candidates and visitors as required.
• Support workplace health and safety, regulatory requirements and MOF/HRD Corp coordination.
• Contribute to employee engagement initiatives and office events to strengthen culture.

Skills

Organisational skills

Coordination

Stakeholder management

Communication

Documentation

Independent work

Education

Diploma in Business Administration

Degree in Human Resources

Tools

Microsoft Office

Google Workspace

Spreadsheets

Job description

Archetype, a global creative agency with a Kuala Lumpur office, is seeking an organised Office Manager to run day-to-day operations, including facilities, finance coordination and employee support. You will liaise with building management, vendors and internal teams to ensure a smooth, compliant workplace.

You will oversee office expenditure, onboarding/offboarding, travel arrangements and health & safety compliance, while driving process improvements and supporting a thriving culture.