Regional Procurement Executive

Bluebell Marketing (M) Sdn Bhd; Kuala Lumpur; On-site; MYR 45,000 - 78,000; Full time

Job summary

Bluebell Group in Malaysia is seeking a Procurement Executive to oversee procurement across markets, coordinate with local and regional teams, and manage supplier relationships. You will obtain quotations, monitor stock, process purchase orders and ensure timely delivery while upholding quality and regulatory standards.

Strong communication, negotiation, and Excel skills are essential, with 2–4 years in procurement or related fields. Travel readiness is a plus.

Qualifications

• Diploma or Bachelor’s Degree in Procurement, Supply Chain Management, Business Administration or a related field.
• 2–4 years of relevant experience in procurement, purchasing, sourcing or supply chain.
• Experience in supplier sourcing, quotation evaluation, price negotiation and purchase order processing.
• Good analytical and numerical skills, with strong attention to detail.
• Good communication and negotiation skills, with the ability to liaise effectively with suppliers and internal stakeholders.
• Proficient in Microsoft Office, particularly Excel; experience with ERP or procurement systems is an advantage.

Responsibilities

• Oversee procurement activities for products, ingredients, packaging materials and other business requirements across assigned markets.
• Obtain and compare quotations and prepare recommendations for review and approval.
• Maintain updated supplier, product and pricing information.
• Lead monthly demand planning in coordination with local teams across assigned markets.
• Assist in monitoring stock requirements and highlight potential supply shortages to the relevant teams.
• Process purchase orders and coordinate orders with suppliers based on approved requirements.
• Monitor order status, lead times and delivery schedules to ensure timely supply.
• Follow up with suppliers on outstanding orders, delayed deliveries, shortages or discrepancies.
• Coordinate with Logistics, Warehouse, Finance and Operations teams to ensure smooth procurement and delivery processes.
• Maintain good working relationships with existing suppliers and respond to day-to-day procurement enquiries.
• Follow up with suppliers on product quality, pricing, delivery and other issues.
• Assist in evaluating supplier performance and identifying alternative suppliers when required.
• Support supplier onboarding and ensure required supplier documents are properly maintained.
• Conduct regular price comparisons and monitor changes in supplier pricing.
• Maintain accurate procurement records, including purchase orders, quotations, pricing and supplier information.
• Prepare procurement reports and summaries for management review.
• Identify potential cost-saving opportunities and highlight significant price changes or variances.
• Ensure procurement activities follow company policies, approval procedures and required documentation.
• Maintain proper records of quotations, purchase orders, invoices, contracts and other procurement documents.
• Assist with audit requests and provide procurement-related documentation when required.
• Ensure products and suppliers meet applicable quality, food safety and regulatory requirements.
• Coordinate procurement requirements with regional and local teams across different markets.
• Assist in consolidating procurement requirements and identifying opportunities for regional purchasing.
• Communicate procurement updates, delivery issues and supplier concerns to relevant stakeholders.
• Support regional procurement projects, new store openings and product launches when required.

Skills

Analytical skills

Numerical skills

Communication skills

Negotiation skills

Time management

Excel

ERP experience

Bilingual English/Chinese

Education

Diploma/Bachelor's in Procurement

Tools

ERP systems

Procurement software

Job description

Oversee procurement activities for products, ingredients, packaging materials and other business requirements across assigned markets.

Obtain and compare quotations and prepare recommendations for review and approval.

Maintain updated supplier, product and pricing information.

Purchasing & Order Coordination

Lead monthly demand planning in coordination with local teams across assigned markets.

Assist in monitoring stock requirements and highlight potential supply shortages to the relevant teams.

Process purchase orders and coordinate orders with suppliers based on approved requirements.

Monitor order status, lead times and delivery schedules to ensure timely supply.

Follow up with suppliers on outstanding orders, delayed deliveries, shortages or discrepancies.

Coordinate with Logistics, Warehouse, Finance and Operations teams to ensure smooth procurement and delivery processes.

Maintain good working relationships with existing suppliers and respond to day-to-day procurement enquiries.

Follow up with suppliers on product quality, pricing, delivery and other issues.

Assist in evaluating supplier performance and identifying alternative suppliers when required.

Support supplier onboarding and ensure required supplier documents are properly maintained.

Cost & Data Management

Conduct regular price comparisons and monitor changes in supplier pricing.

Maintain accurate procurement records, including purchase orders, quotations, pricing and supplier information.

Prepare procurement reports and summaries for management review.

Identify potential cost-saving opportunities and highlight significant price changes or variances.

Compliance & Documentation

Ensure procurement activities follow company policies, approval procedures and required documentation.

Maintain proper records of quotations, purchase orders, invoices, contracts and other procurement documents.

Assist with audit requests and provide procurement-related documentation when required.

Ensure products and suppliers meet applicable quality, food safety and regulatory requirements.

Regional Coordination

Coordinate procurement requirements with regional and local teams across different markets.

Assist in consolidating procurement requirements and identifying opportunities for regional purchasing.

Communicate procurement updates, delivery issues and supplier concerns to relevant stakeholders.

Support regional procurement projects, new store openings and product launches when required.

Requirements

Diploma or Bachelor’s Degree in Procurement, Supply Chain Management, Business Administration or a related field.

2–4 years of relevant experience in procurement, purchasing, sourcing or supply chain.

Experience in supplier sourcing, quotation evaluation, price negotiation and purchase order processing.

Good analytical and numerical skills, with strong attention to detail.

Good communication and negotiation skills, with the ability to liaise effectively with suppliers and internal stakeholders.

Proficient in Microsoft Office, particularly Excel; experience with ERP or procurement systems is an advantage.

Well-organised and able to manage multiple tasks and deadlines independently.

Good command of English and Chinese, both written and spoken.

Willing to travel when required.

Experience in F&B, retail or FMCG procurement is an advantage.

Advertising, Marketing & Communications Services 51-100 employees

Bluebell Group

Since 1954, the BLUEBELL GROUP has been successfully marketing and promoting imported products of the highest quality throughout Asia. Through experience, we have developed a deep understanding of how to market and promote these exclusive lifestyle products, and build them into powerful brands with large and longstanding recognition. These products include fashion, accessories, perfumes and cosmetics, leather goods and homeware. To cope with our continuous growth, we are inviting high caliber individuals to join us as: -

An international Fashion and Accessories distributor is inviting enthusiastic individuals to join its team.

What We Do

We are the brand behind the brands, the partner of choice across Asia for luxury brands

We selectively introduce and build brands across Asia

We bring a blend of Eastern and Western culture

We tailor distribution strategies to ensure complete respect of the brands equity

We maintain close relationships with all the major real estate and media companies

We are family owned and have enjoyed a strong presence in Asia for more than 50 years

We provide access to multiple distribution channels with expertise across luxury product market

We understand and share the long-term vision of the brand

Bluebell Group

Since 1954, the BLUEBELL GROUP has been successfully marketing and promoting imported products of the highest quality throughout Asia. Through experience, we have developed a deep understanding of how to market and promote these exclusive lifestyle products, and build them into powerful brands with large and longstanding recognition. These products include fashion, accessories, perfumes and cosmetics, leather goods and homeware. To cope with our continuous growth, we are inviting high caliber individuals to join us as: -

An international Fashion and Accessories distributor is inviting enthusiastic individuals to join its team.

What We Do

We are the brand behind the brands, the partner of choice across Asia for luxury brands

We selectively introduce and build brands across Asia

We bring a blend of Eastern and Western culture

We tailor distribution strategies to ensure complete respect of the brands equity

We maintain close relationships with all the major real estate and media companies

We are family owned and have enjoyed a strong presence in Asia for more than 50 years

We provide access to multiple distribution channels with expertise across luxury product market

We understand and share the long-term vision of the brand

What can I earn as a Procurement Executive