Manager - Proposals

CB&I; Kuala Lumpur; Hybrid; MYR 120,000 - 180,000; Full time

Job summary

CB&I Asset Solutions in Asia Pacific seeks a Manager - Proposals to lead the coordination of proposals, drafts for responses, and manage timelines across the APAC region. This role requires partnering with Finance, HR, and Commercial teams to ensure timely, accurate submissions and efficient processes.

You will oversee a proposals team, support business development activities, and maintain robust proposal and budget tracking.

Qualifications

• Secondary qualification or equivalent; certifications in business administration, office management, or project coordination preferred but not essential.
• 5-10 years' experience in a proposals role; familiarity with oil and gas or related sectors preferred but not essential.
• Smart organizer with systematic thinking and ability to manage competing priorities.

Responsibilities

• Manage the Proposals coordination for the Asia Pacific region.
• Support with drafting proposal documents, presentations, and RFP responses.
• Track proposal timelines, deadlines, and action items; flag slippage proactively.
• Coordinate proposal review cycles and stakeholder feedback collection.
• Organize proposal kick-off meetings and logistical coordination.
• Maintain proposal and commercial tracking systems.
• Manage and lead APAC proposal team.
• Support business development activities including attending client meetings and opportunity assessment.
• Maintain a database of information to ensure an efficient proposals compilation process.
• Interface with Finance, HR, Commercial to ensure information is submitted on time.
• Maintain confidentiality and discretion in all interactions.
• Support the team in managing proposal budgets and cost control.
• Identify inefficiencies and propose process improvements and system enhancements.

Skills

Proposals coordination

Organization

Stakeholder management

Multi-tasking

Education

Secondary qualification

Business administration

Office management

Project coordination

Job description

Worldwide, energy asset owners choose CB&I Asset Solutions as their asset management partner, confident in our ability to deliver tailored, value driven asset management solutions.

Our commitment is simple but powerful: to deliver value to our customers through safe, effective and efficient operations, maintenance, wells and decommissioning solutions, specializing in late life energy assets.

We're committed to investing in our people, and to building exceptional teams who deliver. Our people are trusted by our customers to safely operate their energy assets, improve performance and extend asset life through innovative solutions.

We support flexible working requests and have adopted a hybrid approach for most of our office-based roles. We ask employees to be present in the office at least three days per week.

Think smarter. Move faster. Deliver value.

JOB TITLE: MANAGER - PROPOSALS

KEY RESPONSIBILITIES:

• Manage the Proposals co-ordination for the Asia Pacific region.
• Support with drafting proposal documents, presentations, and RFP responses
• Track proposal timelines, deadlines, and action items; flag slippage proactively
• Coordinate proposal review cycles and stakeholder feedback collection
• Organize proposal kick-off meetings and logistical coordination
• Maintain proposal and commercial tracking systems
• Manage and lead APAC proposal team
• Support business development activities including attending client meetings and opportunity assessment
• Maintain a database of information to ensure an efficient proposals compilation process.
• Interface with other departments (Finance, HR, Commercial) on behalf of the BD team to ensure all information is submitted on time.
• Maintain confidentiality and discretion in all interactions
• Supports the team in managing proposal budgets. Ensure procurement protocols are followed to maintain cost control. Contributes to operational efficiency through process improvements and cost-conscious administration.
• Identifies and proposes solutions to operational and administrative inefficiencies. Demonstrates resourcefulness in managing competing priorities. Escalates appropriately to the Operations Director on significant issues. Contributes ideas for process improvement and system enhancements.

ESSENTIAL QUALIFICATIONS AND SKILLS:

• Education: Secondary qualification or equivalent; certifications in business administration, office management, or project coordination preferred but not essential.
• Experience: 5-10 years' experience in a proposal's role. Familiarity with oil and gas industry or related sectors preferred but not essential. Exposure to proposal/business development support activities is advantageous.
• Smart organizer: You think systematically about processes and catch problems before they escal...