Receptionist cum Admin Executive

GAMBIT GROUP SDN. BHD.; Petaling Jaya; On-site; MYR 30,000 - 52,000; Full time

Job summary

GAMBIT GROUP SDN. BHD. is seeking a Receptionist cum Admin Executive to manage front desk operations, coordinate administrative tasks, liaise with vendors, and support internal events. The role ensures well-organized office operations and efficient administrative processes.

The successful candidate will handle multiple responsibilities including event planning, procurement support, and HR-related coordination, with a proactive approach to ownership and task completion.

Qualifications

• Diploma / Degree in Business Administration or equivalent.
• 2–4 years relevant experience.
• Organized, responsive and detail-oriented.
• Strong coordination, follow-up and multitasking skills.
• Proficient in Microsoft Office.
• Proactive attitude, able to work independently and take ownership of tasks.

Responsibilities

• Front Desk & Communication: Manage reception counter and ensure professional visitor handling.
• Answer and route calls, emails and enquiries promptly.
• Maintain visitor records and meeting room bookings.
• Handle courier, mail and dispatch coordination.

Skills

Organized

Detail-oriented

Multitasking

Coordination

Proactive

Education

Diploma / Degree in Business Administration

Tools

Microsoft Office

Job description

The Receptionist cum Admin Executive is responsible for managing front desk operations, executing administrative coordination, vendor liaison and office management tasks, as well as planning and supporting internal company events. This role ensures efficient, organized, and well-monitored office operations.

Key Responsibilities

1. Front Desk & Communication

Manage reception counter and ensure professional visitor handling

Answer and route calls, emails and enquiries promptly

Maintain visitor records and meeting room bookings

Handle courier, mail and dispatch coordination

2. Office Administration Execution

Provide timely administrative support to departments

Maintain filing, documentation and record accuracy

Coordinate meetings, internal activities, and logistics arrangements

3. Internal Event Coordination

Plan, coordinate and execute internal events such as CNY, Hari Raya, Christmas, Townhalls and other company activities

Liaise with vendors, suppliers and internal stakeholders for event logistics

Manage invitations, decorations, catering and materials as required

Ensure events run smoothly and feedback is captured for improvements

4. Office Supplies & Asset Control

Monitor office supplies stock level and trigger purchase requests

Maintain office asset listing and basic tracking

Ensure workplace cleanliness, readiness and functionality

5. Vendor & Facility Coordination

Liaise with building management and service vendors

Follow up maintenance issues until closure

Ensure vendor work completion and service quality

6. Procurement & Cost Control Support

Raise purchase requisition / coordinate purchase for admin items

Support invoice submission and payment tracking

Maintain petty cash record with proper documentation

7. Process Discipline & Ownership

Adhere to administrative SOP and approval workflow

Ensure documentation completeness and audit readiness

Highlight issues, delays, or risks to supervisor

Proactively monitor and follow up on administrative matters

8. Recruitment Support

Assist HR in coordinating interview schedules between candidates and hiring managers.

Contact candidates to confirm interview arrangements and provide relevant interview details.

Coordinate meeting rooms or online meeting links for interviews.

Assist with candidate registration and ensure interview arrangements run smoothly.

Support other HR administrative tasks when required.

9. Ad-hoc Support

Provide support to HR / Finance administrative tasks when required

Perform assignments from management

Requirements

Diploma / Degree in Business Administration or equivalent

2–4 years relevant experience

Organized, responsive and detail-oriented

Strong coordination, follow-up and multitasking skills

Proficient in Microsoft Office

Proactive attitude, able to work independently and take ownership of tasks

GamBit Group is a technology-driven consortium of private wealth management companies, encompassing trustee services, digital asset custody, private credit and equity. We bridge traditional and digital finance to offer innovative, accessible solutions that preserve and grow wealth across generations. Our mission is to democratize wealth management, making financial planning, literacy, and inheritance solutions accessible to everyone, not just the wealthy.

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