Quotations & Insurance Admin Specialist

Private Advertiser; Malacca City; On-site; MYR 28,000 - 45,000; Full time

Job summary

Private Advertiser in Melaka is seeking a Quotations Executive / Admin Support (Insurance) for a full-time role. You will manage quotations, coordinate with clients and internal teams, and provide comprehensive administrative support with a focus on insurance documentation and processes.

Based in Melaka, you will help ensure smooth inter-department communication and efficient workflows aligned with business goals.

Qualifications

• Proven experience in administrative support or quotations management.
• Strong proficiency in Microsoft Office, especially Excel and Word.
• Excellent organizational and time management skills.
• Good written and verbal English communication.
• Familiarity with insurance documentation is desirable.
• Ability to work independently or in a team.

Responsibilities

• Prepare, generate and manage quotations, ensuring accuracy and compliance with company standards
• Liaise with internal sales to gather project requirements and provide quotation information in a timely manner
• Maintain and update quotation records, tracking their status from creation through to acceptance or rejection
• Process and manage insurance-related documentation, including certificates, claims and policy information
• Support the insurance administration process by organising and filing relevant documents
• Handle general administrative duties including email correspondence, scheduling, data entry and filing
• Assist in preparing reports and presentations as required by management
• Ensure all quotations and administrative documents comply with company policies and insurance requirements
• Respond to client enquiries and provide administrative support across multiple departments

Skills

Organizational skills

Time management

English communication

Client coordination

Independent worker

Tools

Excel

Word

Microsoft Office

Industry software

Job description

Private Advertiser in Melaka is seeking a Quotations Executive / Admin Support (Insurance) for a full-time role. You will manage quotations, coordinate with clients and internal teams, and provide comprehensive administrative support with a focus on insurance documentation and processes.

Based in Melaka, you will help ensure smooth inter-department communication and efficient workflows aligned with business goals.