Quotations Executive / Admin Support (INSURANCE)

Private Advertiser; Malacca City; On-site; MYR 28,000 - 45,000; Full time

Job summary

Private Advertiser in Melaka is seeking a Quotations Executive / Admin Support (Insurance) for a full-time role. You will manage quotations, coordinate with clients and internal teams, and provide comprehensive administrative support with a focus on insurance documentation and processes.

Based in Melaka, you will help ensure smooth inter-department communication and efficient workflows aligned with business goals.

Qualifications

• Proven experience in administrative support or quotations management.
• Strong proficiency in Microsoft Office, especially Excel and Word.
• Excellent organizational and time management skills.
• Good written and verbal English communication.
• Familiarity with insurance documentation is desirable.
• Ability to work independently or in a team.

Responsibilities

• Prepare, generate and manage quotations, ensuring accuracy and compliance with company standards
• Liaise with internal sales to gather project requirements and provide quotation information in a timely manner
• Maintain and update quotation records, tracking their status from creation through to acceptance or rejection
• Process and manage insurance-related documentation, including certificates, claims and policy information
• Support the insurance administration process by organising and filing relevant documents
• Handle general administrative duties including email correspondence, scheduling, data entry and filing
• Assist in preparing reports and presentations as required by management
• Ensure all quotations and administrative documents comply with company policies and insurance requirements
• Respond to client enquiries and provide administrative support across multiple departments

Skills

Organizational skills

Time management

English communication

Client coordination

Independent worker

Tools

Excel

Word

Microsoft Office

Industry software

Job description

Quotations Executive / Admin Support (INSURANCE)

About the role
We are seeking a Quotations Executive / Admin Support (Insurance) to join the team. This is a full-time position based in Melaka, Melaka. In this role, you will play a crucial part in supporting our operations by managing quotations, coordinating with clients and internal teams, and providing comprehensive administrative support with a focus on insurance-related documentation and processes. You will be instrumental in ensuring smooth communication between departments and maintaining efficient workflows that support our business objectives.

Key responsibilities

Prepare, generate and manage quotations, ensuring accuracy and compliance with company standards

Liaise with internal sales to gather project requirements and provide quotation information in a timely manner

Maintain and update quotation records, tracking their status from creation through to acceptance or rejection

Process and manage insurance-related documentation, including certificates, claims and policy information

Support the insurance administration process by organising and filing relevant documents

Handle general administrative duties including email correspondence, scheduling, data entry and filing

Assist in preparing reports and presentations as required by management

Ensure all quotations and administrative documents comply with company policies and insurance requirements

Respond to client enquiries and provide administrative support across multiple departments

What we're looking for

Proven experience in administrative support or quotations management, ideally within the construction, plumbing or related industries

Strong proficiency in Microsoft Office applications, particularly Excel and Word, for creating and managing quotations and reports

Excellent organisational and time management skills with the ability to prioritise multiple tasks effectively

Strong attention to detail and accuracy when preparing quotations and handling financial documents

Good written and verbal communication skills in English; knowledge of additional languages is advantageous

Familiarity with insurance documentation and administrative processes is desirable

Professional approach to customer service with the ability to manage client interactions professionally

Competence in using industry-specific software or willingness to quickly learn new systems

Ability to work independently and as part of a collaborative team

A keen eye for detail and a commitment to maintaining high standards of administrative practice

A stable full-time employment opportunity with a well-established organisation

Opportunities for professional development and skills enhancement in the construction and plumbing industry

A supportive work environment where your contributions are valued and recognised

Competitive remuneration packages commensurate with experience and qualifications

A collaborative team culture that encourages learning and mutual support

Clear career progression opportunities as the company continues to grow