Quotation and Estimating Executive

Astute MFM Sdn Bhd; Kuala Lumpur; On-site; MYR 56,000 - 100,000; Full time

Job summary

Astute MFM is part of the KJTS Group and is expanding quickly. We are seeking a Quotation and Estimating Executive to price repair and maintenance work our engineering teams raise on facilities management contracts, and to get those quotations approved by the client.

You will sit between the engineering team and the customer, translate on-site notes into accurate costings, price using our rate card, obtain vendor quotes when needed, and write clear client-facing descriptions for submission.

Qualifications

• 2+ years in quotations, estimating, service coordination or contracts administration.
• Experience with rate cards, schedules of rates, or bills of quantities.
• Ability to read site notes and convert to accurate quotations.
• Comfort writing client-facing descriptions in clear English.

Responsibilities

• Read site notes and determine the real job scope.
• Price work using rate card: labour, parts, markup and margin.
• Obtain and check quotes from vendors and subcontractors.
• Write the quotation and client description for sending.
• Issue quotation and chase client for approval or PO.
• Keep job trackers up to date daily.
• Visit site with an engineer for complex jobs.
• Flag under-scoped work or overpriced vendors.

Skills

Written English for client-facing

Strong numerical skills

Excel proficient

Experience estimating/quotations

Knowledge of building trades

Experience pricing from rate card

Bahasa Malaysia & English

Job description

Astute MFM is part of the KJTS Group and the business is expanding quickly. We are looking for a Quotation and Estimating Executive to price the repair and maintenance work our engineering teams raise on our facilities management contracts, and to get those quotations approved by the client. You sit between the engineering team and the customer. The technician tells you what he found on site. You work out what it costs, what we charge, and you write the quotation. Then you chase it until it is approved. What you price is what we get paid.

Key responsibilities

• Read the job notes our technicians send in from site, often written quickly and in rough English, and work out what the job really involves
• Price the work using our rate card: labour hours, parts, markup and margin
• Obtain quotations from vendors and subcontractors where outside trades are needed, then check them and mark them up
• Write the quotation and the description that goes to the client, in clear English, ready to send with no rewriting needed
• Issue the quotation, then chase the client until you have an approval or a purchase order
• Keep our job trackers accurate and up to date, every job, every day
• Visit site with an engineer when a job is complex enough that you need to see it yourself
• Flag it when a technician has under-scoped a job or a vendor has overpriced one

About you

• Written English you can put in front of a client. Every quotation carries our name.
• Good with numbers and do not make mistakes under volume. Solid Excel.
• Chase things. Vendors go quiet, clients sit on approvals, technicians do not answer.
• At least two years in quotations, estimating, service coordination or contracts administration. Facilities management, mechanical and electrical, building services, construction or property all count.
• Knowledge of building trades: lighting, electrical, fire protection, air conditioning, plumbing, doors and shutters, or commercial kitchen equipment
• Experience pricing from a rate card, schedule of rates or bill of quantities
• Bahasa Malaysia and English, both used daily

About us

Astute MFM is part of the KJTS Group and the business is expanding quickly.