QAQC document control

China Construction Yangtze River (Malaysia) Sdn Bhd; Johor Bahru; On-site; MYR 42,000 - 66,000; Full time

Job summary

China Construction Yangtze River (Malaysia) Sdn Bhd is seeking a diligent QA/QC Documentation Specialist to manage all project quality records in our Malaysia civil and infrastructure sites. You will ensure proper filing, revision control, and traceability across civil, structural, architectural and M&E works.

The role requires 2–4 years in QAQC document control, familiarity with CIDB/JKR standards, strong MS Office and English writing skills, and the ability to coordinate with engineers,

Qualifications

• Degree or diploma in civil engineering or related field.
• 2–4 years in construction QAQC document control.
• Familiar with CIDB, JKR specs, QLASSIC and ISO 9001.
• Knowledge of document workflow: submissions, filing, test reports.
• MS Office proficiency including Word/Excel; PDF editing and cloud storage.
• Strong written and spoken English for official submissions.
• Detail-oriented, systematic, and able to handle high volumes.

Responsibilities

• Manage full set of QAQC project documentation for civil, structural, architectural and M&E works, including filing, indexing, revision control and retention.
• Prepare, compile, submit and track quality documents: submittals, ITPs, Method Statements, checklists, test reports, NCRs, CAPA and site records.
• Control drawings, as-built drawings, technical circulars and project correspondence with version control and traceability.
• Coordinate with site QA/QC team, engineers, subcontractors, clients and consultants for submissions and approvals.
• Organize and file all quality documents, lab tests, concrete cube tests, steel inspection reports and finishing records.
• Maintain document database, update logs, ensure completeness for CIDB/JKR audits.
• Assist in monthly quality reports, progress documentation, and QLASSIC support.
• Prepare documentation for interim payments, final completion and handover.
• Support internal and external quality audits with zero missing documents during inspections.

Skills

QA/QC documentation

Attention to detail

MS Office proficiency

Communication skills

Education

Diploma/Degree in Civil Engineering, Construction Management, Quantity Surveying

Tools

PDF editing

Cloud drive management

Document filing system

Job description

Job Description

• Manage full set of QAQC project documentation for civil, structural, architectural and M&E construction works, including document filing, indexing, revision control and record retention.
• Prepare, compile, submit and track all quality documents: Material Submittals, ITP, Method Statements, Inspection Checklists, Test Reports, NCR, CAPA and site quality records.
• Control construction drawings, as-built drawings, technical circulars and project correspondence; ensure proper version control and traceability.
• Coordinate with site QA/QC team, engineers, subcontractors, clients and consultants for document submission, inspection clearance and approval follow-up.
• Organize and file all incoming/outgoing quality documents, lab test results, concrete cube test reports, steel inspection reports and construction finishing records.
• Maintain proper document database, update daily document logs, and ensure all quality records are complete, tidy and compliant for CIDB/JKR site audit.
• Assist in preparing monthly quality reports, project progress documentation and QLASSIC supporting documents.
• Prepare and arrange all documentation for project interim payment, final completion and handover submission.
• Support internal and external quality audits, ensure zero missing document issues during site inspection.

Job Requirements

• Diploma / Degree in Civil Engineering, Construction Management, Quantity Surveying or related field.
• Minimum 2-4 years working experience in construction QAQC document control (building/infrastructure project experience is priority).
• Familiar with Malaysia construction standards: CIDB, JKR specification, QLASSIC, ISO 9001.
• Familiar with construction document workflow: material submission, inspection filing, test report compilation, as-built documentation.
• Proficient in Microsoft Office (Word, Excel), PDF editing, document filing system and cloud drive management.
• Good English reading & writing skills for technical document preparation and official submission.
• Highly detailed, systematic, able to handle high volume documents and meet project submission deadlines.
• Experience working at construction site project is an added advantage.