PURCHASING EXECUTIVE / SENIOR EXECUTIVE

DILOOMA; Subang Jaya; On-site; MYR 48,000 - 80,000; Full time

Job summary

Dilooma Malaysia is expanding and seeks aPurchasing/Procurement professional to support end-to-end sourcing in a fast-growing retail business. You will liaise with suppliers, manage pricing terms, and ensure timely delivery across local and overseas partners.

The role requires hands-on purchasing experience, strong negotiation skills, and the ability to work with data and Excel to maintain accurate records and reports for management.

Qualifications

• Minimum 2 years of relevant experience in retail purchasing/procurement.
• Hands-on experience managing end-to-end purchasing and procurement activities.
• Able to communicate in Chinese to liaise with China-based suppliers and vendors.
• Comfortable working with data, pricing, stock information, spreadsheets and documentation.
• Strong negotiation, coordination and follow-up skills.

Responsibilities

• Liaise with existing suppliers on products, pricing, payment terms, purchase orders and delivery arrangements.
• Source, evaluate and negotiate with potential local and overseas suppliers to secure competitive pricing, quality and favourable commercial terms.
• Prepare, issue and monitor purchase orders, ensuring agreed pricing, quantities and delivery timelines are met.
• Follow up closely on backorders, delivery schedules and estimated arrival dates.
• Resolve under-delivery, over-delivery, damaged or broken items with suppliers.
• Monitor stock levels and coordinate re-ordering to maintain healthy inventory levels.
• Work closely with Warehouse to verify incoming deliveries against purchase orders and resolve discrepancies.
• Maintain accurate supplier databases, purchasing records, pricing information and procurement documentation.
• Ensure purchase orders, invoices, delivery orders and Goods Received Notes are properly documented and submitted to Finance for payment processing.
• Prepare purchasing, stock and supplier-related reports for Management.

Skills

Negotiation

Vendor coordination

Chinese communication

Data analysis

Attention to detail

Tools

Microsoft Excel

Job description

Jora Malaysia will close on 9th September 2026. Thank you for being with us, we are cheering you on as you continue your career journey.

You will support the full spectrum of purchasing and procurement activities in a fast-growing retail business, working across sourcing, supplier negotiation, product management, and inventory coordination.

Key Responsibilities

Liaise with existing suppliers on products, pricing, payment terms, purchase orders and delivery arrangements

Source, evaluate and negotiate with potential local and overseas suppliers to secure competitive pricing, quality and favourable commercial terms

Prepare, issue and monitor purchase orders, ensuring agreed pricing, quantities and delivery timelines are met

Follow up closely on backorders, delivery schedules and estimated arrival dates

Resolve under-delivery, over-delivery, damaged or broken items with suppliers

Monitor stock levels and coordinate re-ordering to maintain healthy inventory levels

Work closely with Warehouse to verify incoming deliveries against purchase orders and resolve discrepancies

Maintain accurate supplier databases, purchasing records, pricing information and procurement documentation

Ensure purchase orders, invoices, delivery orders and Goods Received Notes are properly documented and submitted to Finance for payment processing

Prepare purchasing, stock and supplier-related reports for Management

About you

Minimum 2 years of relevant experience in the retail industry, preferably in purchasing, procurement, sourcing, merchandising support or supply chain

Hands-on experience managing end-to-end purchasing and procurement activities

Able to communicate in Chinese to liaise effectively with China-based suppliers and vendors

Comfortable working with data, pricing, stock information, spreadsheets, reports and documentation on a daily basis

Strong negotiation, coordination and follow-up skills

Good commercial awareness with strong attention to detail and accuracy

Resourceful and proactive in resolving supplier, delivery, pricing and stock-related issues

Able to work independently and manage multiple priorities

Comfortable working in a fast-paced and rapidly evolving retail environment

Good working knowledge of Microsoft Excel and other office applications

About us

Dilooma is undergoing an exciting phase of rapid business expansion. In less than 6 months, our workforce grew from approximately 25 employees to close to 100 employees. Within just 3 months, we also opened a new business location of approximately 30,000 sq. ft. You will be working in our NEWLY DESIGNED Dilooma HQ at USJ, with a modern, comfortable and professional environment that encourages collaboration and productivity.

Why Join Dilooma?

Grow with a Fast-Expanding Company

Join a home and living retailer that has grown from approximately 25 to 100 employees in less than six months.

Build Your Career, Not Just Your Resume

Gain practical exposure, take ownership and grow into larger responsibilities as the business expands.

Make a Visible Impact

Your ideas and contributions will be recognised—you will work closely with decision-makers and see the results of your work.

Enjoy a Modern and Energetic Workplace

Work in a professionally designed environment with collaborative teams and a fast-paced retail culture.

Be Rewarded for the Value You Bring

We offer attractive remuneration and career opportunities for candidates with the right experience, attitude and performance.