Purchasing Executive

Leppo Concrete; West Coast Division; On-site; MYR 33,000 - 60,000; Full time

Job summary

Leppo Concrete is seeking an organized procurement administrator in Malaysia to source quotations, liaise with suppliers, maintain price lists, and update purchasing records.

You will prepare Local Purchase Orders, verify documents and invoices, monitor stock levels, coordinate material deliveries to sites, and report costs to the Account Manager.

Additionally, you will handle supplier issues, assist with staff travel and meeting logistics, and support other departments with administrative tasks.

Job description

Source and liaise with suppliers for quotations, materials, and transport price lists.

Maintain and update supplier contact lists, price lists, and purchasing records.

Follow up with suppliers on delivery schedules and stock availability.

Purchase Orders & Documentation

Prepare and process Local Purchase Orders (LPO) to suppliers for issuing raw materials to sites.

Check and verify purchase documents and invoices before submission to accounts.

File and organize purchase documents, invoices, and delivery orders properly.

Stock Monitoring & Material Coordination

Monitor daily opening and closing stock from the Material Group (opening and closing balance).

Check site buffer stock to prevent material shortages.

Coordinate material deliveries and ensure timely replenishment.

Communicate with site supervisors/coordinators regarding material requirements.

Liaise with suppliers to arrange delivery and ensure materials reach the site on time.

Cost Control & Compliance

Track supplier pricing trends and propose cost-saving opportunities.

Ensure all purchases are made within approved budget limits.

Ensure all procurement activities comply with company policies and standard operating procedures.

Assist in audit preparation for procurement and material control.

Reporting & Administrative Support

Prepare and update monthly reports as instructed by the Account Manager.

Assist in preparing reports and summaries for Account Manager review.

Handle supplier-related issues or delivery delays and elevate to management if unresolved.

Other Administrative Tasks

Assist in arrangement of staff travel, accommodation, and meeting logistics.

Support other departments with administrative tasks when required.