Purchasing Executive

All Cosmos Industries Sdn. Bhd.; Pasir Gudang; On-site; MYR 39,000 - 58,000; Full time

Job summary

All Cosmos Industries Sdn. Bhd. in Pasir Gudang, Johor is seeking a Purchasing Assistant to support procurement of local and overseas spare parts for two factories.

You will generate POs, source and negotiate prices, monitor deliveries, and liaise with customs to ensure smooth imports. Requirements: Diploma or equivalent with at least 1 year of relevant experience; computer literate and bilingual; knowledge of purchasing processes, supplier records, ISO documentation, and building/maintenance

Qualifications

• Diploma or equivalent qualification with at least 1 year of relevant working experience.
• Computer literate and bilingual (able to communicate effectively in at least two languages).
• Basic knowledge of purchasing processes and supply chain operations.
• Understanding of spare parts procurement for engineering, maintenance, and electrical applications.
• Familiar with import documentation and coordination with customs and forwarding agents.
• Knowledge of supplier record management and ISO documentation requirements.
• Basic understanding of building maintenance and construction material requisitions.

Responsibilities

• Generate Purchase Orders for spare parts for two factories, including shovel, and local parts for Maintenance, Engineering, Electrical in Keluli Factory.
• Source, negotiate for better pricing and terms for overseas and local parts for Maintenance, Engineering, Electrical, and Keluli factory.
• Consistently monitor and follow up delivery after issued PO.
• Monitor inventory and usage of overseas parts.
• Liaise with customs and agents for overseas parts import.
• Verify and timely submission of invoices to accounts department for processing payment.
• Timely update the purchasing database as required.
• Maintain supplier database for ISO compliance.

Skills

Bilingual

Purchasing basics

Supply chain operations

Spare parts procurement

Import documentation

Supplier record management

ISO documentation

Building maintenance knowledge

Education

Diploma or equivalent

Job description

To assist in carrying out purchasing activities for both local and overseas spare parts, ensuring timely and cost-effective procurement in compliance with company standards and ISO requirements. The role supports the Purchasing Manager in coordinating supplier communication, import matters, and ensuring smooth material flow to support factory operations.

Key responsibilities

Generate Purchase Order for all spare parts including shovel for both factories, and local parts for Maintenance, Engineering, Electrical in Keluli Factory

Source, negotiate for better pricing and terms for overseas spare parts including shovel, and local parts for Maintenance, Engineering, Electrical, and Keluli factory

Consistently monitor and follow up delivery after issued PO

Monitor inventory and usage of overseas parts

Liaise with customs and agents for overseas parts import

Verify and timely submission of invoices to accounts department for processing payment

Timely update the purchasing database as required

Maintain supplier database for complying with ISO requirement

Handle Keluli factory building construction and maintenance work together with Facility Team

About you

Diploma or equivalent qualification with at least 1 year of relevant working experience

Computer literate and bilingual (able to communicate effectively in at least two languages)

Basic knowledge of purchasing processes and supply chain operations

Understanding of spare parts procurement for engineering, maintenance, and electrical applications

Familiar with import documentation and coordination with customs and forwarding agents

Knowledge of supplier record management and ISO documentation requirements

Basic understanding of building maintenance and construction material requisitions

All Cosmos Industries is a leading manufacturer and marketer of Bio-Organic and Bio-Chemical fertilizers based in Pasir Gudang, Johor. The company’s products help planters to cut down on dependence on harmful chemicals that are harmful to our ecosystem. Our products help in propagating healthy, natural plant growth through soil-structured enhancement processes. We strive to be one of the business leaders in the country and to rapidly grow in the international business arena. We aim to achieve it through the application of advance technology, modern management and good customer services to produce high quality biotechnology products.

All Cosmos Industries is a leading manufacturer and marketer of Bio-Organic and Bio-Chemical fertilizers based in Pasir Gudang, Johor. The company’s products help planters to cut down on dependence on harmful chemicals that are harmful to our ecosystem. Our products help in propagating healthy, natural plant growth through soil-structured enhancement processes. We strive to be one of the business leaders in the country and to rapidly grow in the international business arena. We aim to achieve it through the application of advance technology, modern management and good customer services to produce high quality biotechnology products.