PROCUREMENT OFFICER

SMF Asia Pacific Sdn Bhd; Kampung Pulau Meranti; On-site; MYR 50,000 - 73,000; Full time

Job summary

SMF Asia Pacific Sdn Bhd in Pulau Meranti, Selangor, seeks a Procurement Executive to manage purchasing, sourcing, supplier coordination, and ISO 9001 documentation. The role covers procurement, inventory planning, and ERP records to ensure timely availability of parts and services.

The candidate will handle supplier negotiations, material planning, and cross-functional coordination with Production, Warehouse, and QC, with focus on quality and on-time delivery in a manufacturing setting.

Qualifications

• Diploma or degree in procurement, supply chain, manufacturing, or related field.
• 3–5 years of procurement or purchasing experience, preferably in a manufacturing environment.
• Experience purchasing parts, materials, components, or subcontracting services.
• Experience dealing with suppliers and strong negotiation skills.
• Good knowledge of procurement processes and inventory planning.
• Familiarity with ISO 9001 documentation is an advantage.
• Experience with ERP systems, especially Odoo.

Responsibilities

• Manage daily purchasing of parts, materials, components, subcontracting services, and other requirements.
• Review requirements, obtain quotations, and negotiate pricing, lead time, MOQ, and payment terms where applicable.
• Prepare and issue Purchase Orders (PO) and follow up on deliveries.
• Source suitable alternative suppliers when required due to urgent requirements, shortages, long lead times, or supplier constraints.
• Ensure purchased items meet required specifications, quality, quantity, cost, and delivery requirements.
• Coordinate with Production, Warehouse, QC, and other departments on purchasing requirements.
• Handle urgent purchasing requirements and follow up on expedited deliveries when necessary.
• Review material shortages and requirements in Odoo based on project needs.
• Determine the required purchase quantity based on project requirements, current stock, and outstanding orders.
• Plan and place purchases accordingly to support project and production requirements.
• Monitor overseas-sourced parts where longer lead times may require earlier purchasing.
• Set or review reordering rules for selected parts where necessary, particularly for items with longer lead times or regular usage.
• Coordinate with Warehouse, Production, and relevant departments to ensure required materials are available on time.
• Maintain ISO 9001 documentation and records, with guidance and support from Management.
• Maintain relevant QMS documents, procedures, forms, and records.
• Assist with internal and external ISO 9001 audit preparation.
• Maintain audit findings, non-conformities, and corrective action records.
• Follow up with relevant departments on corrective actions.
• Support internal audit and Management Review activities.
• Maintain accurate purchasing and supplier information in Odoo/ERP.
• Maintain POs, quotations, supplier records, and procurement documentation.
• Prepare purchasing and supplier reports when required.
• Ensure procurement records are properly maintained and traceable.

Skills

Procurement

Supplier negotiation

Supplier coordination

Inventory management

Vendor management

Excel

Documentation

ISO 9001 knowledge

Odoo ERP usage

Education

Diploma or Degree in Procurement, Supply Chain, Manufacturing, or related field

Tools

Odoo ERP

Job description

About the role

SMF Asia Pacific based in Pulau Meranti, Selangor is looking for a Procurement Executive to manage purchasing and sourcing activities and ensure parts, materials, components, and services are available when required.

The role covers procurement, sourcing, supplier coordination, inventory, supplier performance evaluation, and ISO 9001 documentation.

What you'll be doing

Procurement & Sourcing

• Manage daily purchasing of parts, materials, components, subcontracting services, and other requirements.
• Review requirements, obtain and compare quotations, and negotiate pricing, lead time, MOQ, and payment terms where applicable.
• Prepare and issue Purchase Orders (PO) and follow up on deliveries.
• Source suitable alternative suppliers when required due to urgent requirements, shortages, long lead times, or supplier constraints.
• Ensure purchased items meet required specifications, quality, quantity, cost, and delivery requirements.
• Coordinate with Production, Warehouse, QC, and other departments on purchasing requirements.
• Handle urgent purchasing requirements and follow up on expedited deliveries when necessary.

Inventory & Purchase Planning

• Review material shortages and requirements in Odoo based on project needs.
• Determine the required purchase quantity based on project requirements, current stock, and outstanding orders.
• Plan and place purchases accordingly to support project and production requirements.
• Monitor overseas-sourced parts where longer lead times may require earlier purchasing.
• Set or review reordering rules for selected parts where necessary, particularly for items with longer lead times or regular usage.
• Coordinate with Warehouse, Production, and relevant departments to ensure required materials are available on time.

ISO 9001 / QMS

• Handle and maintain ISO 9001 documentation and records, with guidance and support from Management.
• Maintain relevant QMS documents, procedures, forms, and records.
• Assist with internal and external ISO 9001 audit preparation.
• Maintain audit findings, non-conformities, and corrective action records.
• Follow up with relevant departments on corrective actions.
• Support internal audit and Management Review activities.

ERP & Documentation

• Maintain accurate purchasing and supplier information in Odoo/ERP.
• Maintain POs, quotations, supplier records, and procurement documentation.
• Prepare purchasing and supplier reports when required.
• Ensure procurement records are properly maintained and traceable.

What we're looking for

• Diploma or Degree in Procurement, Supply Chain, Manufacturing, or related field.
• 3–5 years of relevant experience in procurement or purchasing, preferably in a manufacturing environment.
• Experience purchasing parts, materials, components, or subcontracting services.
• Experience dealing and communicating with suppliers.
• Good knowledge of purchasing and procurement processes.
• Good quotation comparison, negotiation, supplier coordination, and follow-up skills.
• Able to source alternative suppliers when required.
• Good understanding of inventory and reordering requirements.
• Familiarity with supplier performance evaluation.
• Familiarity with ISO 9001 documentation/QMS is an advantage.
• Experience with Odoo or other ERP systems is an advantage.
• Good Microsoft Excel and documentation skills.
• Good communication, organizational, and problem-solving skills.