Purchasing Executive

FEPA Sdn. Bhd.; Johor; On-site; MYR 42,000 - 66,000; Full time

Benefits offered by this job

Medical benefits

Allowances

Free parking

Career growth

Training and development

Supportive environment

Long-term career

Job summary

FEPA Sdn. Bhd. in Malaysia is seeking a Purchasing Executive to manage day-to-day procurement, source materials, negotiate with suppliers, and ensure timely delivery while maintaining optimal inventory.

You will work with Sales and Production to evaluate suppliers, issue purchase orders, maintain supplier records, and drive cost efficiency across the purchasing process. Candidates should have 2–3 years purchasing experience, strong negotiation and MS Excel skills, and be fluent in English and

Qualifications

• Diploma or Degree in Purchasing, Supply Chain Management, Business Administration, or a related field.
• Minimum 2–3 years of relevant purchasing/procurement experience, preferably in a manufacturing environment.
• Strong negotiation, communication, analytical, and problem-solving skills.
• Good knowledge of supplier sourcing, purchasing processes, inventory control, and procurement documentation.
• Able to communicate and negotiate effectively with suppliers.
• Good command of English and Bahasa Malaysia; Mandarin is an added advantage.
• Proficient in Microsoft Office, especially Excel.

Responsibilities

• Manage day-to-day purchasing activities, including material sourcing, quotation evaluation, price comparison, negotiation, and purchase order issuance.
• Identify and evaluate new and alternative suppliers to ensure competitive pricing, quality, reliability, and supply continuity.
• Negotiate with suppliers on price, payment terms, lead time, delivery schedules, and other commercial terms.
• Monitor purchase orders and shipments to ensure materials are delivered on time and production schedules are not affected.
• Coordinate with suppliers and relevant departments on shipping and customs clearance documentation.
• Maintain and update the Approved Supplier List (ASL) and supplier records.
• Review inventory levels and coordinate material purchases to maintain optimum stock levels while minimizing shortages and excess inventory.
• Maintain accurate and up-to-date purchasing records and departmental documentation.
• Work closely with Sales and relevant departments on new material/sample evaluations and obtain feedback on supplier performance.

Skills

Negotiation

Communication

Analytics

Problem-solving

Supplier sourcing

Inventory control

Procurement docs

Excel

Languages

Education

Purchasing / Supply Chain degree

Tools

Microsoft Office

Job description

We are looking for a Purchasing Executive to manage day-to-day procurement activities and supplier coordination. The successful candidate will be responsible for sourcing materials, negotiating with suppliers, ensuring timely delivery, maintaining optimum inventory levels, and continuously improving purchasing efficiency and cost effectiveness.

Key Responsibilities

Manage daily purchasing activities, including material sourcing, quotation evaluation, price comparison, negotiation, and purchase order issuance.

Identify and evaluate new and alternative suppliers to ensure competitive pricing, quality, reliability, and supply continuity.

Negotiate with suppliers on price, payment terms, lead time, delivery schedules, and other commercial terms to achieve the best value for the company.

Monitor purchase orders and shipments to ensure materials are delivered on time and production schedules are not affected.

Coordinate with suppliers and relevant departments on shipping and customs clearance documentation.

Ensure proper documentation of Purchase Orders, Delivery Orders, Invoices, and other supporting documents for accounting and audit purposes.

Maintain and update the Approved Supplier List (ASL) and supplier records.

Review inventory levels and coordinate material purchases to maintain optimum stock levels while minimizing shortages and excess inventory.

Maintain accurate and up-to-date purchasing records and departmental documentation.

Work closely with Sales and relevant departments on new material/sample evaluations and obtain feedback on supplier performance.

Prepare Manual Packing Lists for the internal Supply Chain team when required.

Liaise with suppliers regarding recurring quality issues and issue Customer Analytic Reports (CAR) when corrective action is required.

Work closely with Production and Quality teams to follow up on material defects and supplier-related issues, and escalation significant issues to Management.

Follow up with suppliers on corrective and preventive actions (CAPA) to ensure issues are properly resolved.

Continuously review and improve purchasing procedures, processes, and internal controls to improve efficiency and cost effectiveness.

Monitor supplier performance in terms of price, quality, delivery, and service.

Provide guidance and support to subordinates to promote teamwork, positive development, and continuous improvement.

Perform any other duties and responsibilities as assigned by Management from time to time.

Requirements

Diploma or Degree in Purchasing, Supply Chain Management, Business Administration, or a related field.

Minimum 2–3 years of relevant purchasing/procurement experience, preferably in a manufacturing environment.

Strong negotiation, communication, analytical, and problem-solving skills.

Good knowledge of supplier sourcing, purchasing processes, inventory control, and procurement documentation.

Able to communicate and negotiate effectively with suppliers.

Good command of English and Bahasa Malaysia; knowledge of Mandarin would be an added advantage.

Proficient in Microsoft Office, especially Excel.

Able to work independently, prioritize tasks, and meet deadlines.

Responsible, proactive, detail-oriented, and commercially aware.

Company Benefits

• Medical benefits
• Allowance provided
• Free parking
• Career growth and promotion opportunities
• Training and development provided
• Supportive and dynamic working environment
• Opportunity to build a long-term career in Purchasing and Supply Chain

Our Vision

"To be the company that best understands and satisfies the product, service and self-fulfilment needs of abrasive—globally."

Our Mission

"Carbo Panel satisfy customer like you to make calibration and finishing process simple for everyone."

Carbo Panel understands that business value cannot be achieved through technology alone. It starts with right products and services: suitable products and good collaboration from us enhance the development of perfect solution for your requirements. We believe this is match is what led us to success.

Our powerful technology produce products that your calibration and finishing processes simple for everyone. We insist three top assurances for our products - long lifespan, consistent quality and good price - to fulfil your requirements.

Fepa Sdn. Bhd. is a leading and pioneer manufacturer for abrasive products locally and globally for more than 25 years. We specialize in delivering and customizing thoughtful solutions to resolves customers’ problems and improve efficiencies. We have entered and supply to more than 25 countries around the world now.

Our brand, Carbo Panel, enables customers to transform your raw material to aesthetically attractive surfaces of your end products. By bolstering your ability to harness the right products, we help you become more agile and competitive.

We are constantly innovating and increase our product range which includes sanding belts, segmented belts, foam pads, Velcro rolls, flap wheels, sliding pad and etc. We provide these wide ranges of products to provide your customers with ‘one stop’ abrasive process solutions in four main industries: Wood and Panels, Automotive, Metals, Diverse Materials.

Our company expands and allocates numerous sales teams globally to priorities high customer engagement by providing premium services and products solutions to cater your needs. We emphasize strong commitment and its efforts to provide its customers with competent local consulting services for the right products.