Purchasing Clerk

Meili Resort Hotel Sdn Bhd; Semporna; On-site; MYR 36,000 - 48,000; Full time

Job summary

Meili Resort Hotel Sdn Bhd is seeking a Purchasing Coordinator to support daily procurement activities within the resort. You will process requisitions, issue POs to approved suppliers and liaise with vendors on pricing, delivery terms and order status.

The role requires good communication, negotiation and organisational skills, with attention to documentation and supplier management. Based in Semporna, Sabah, Malaysia, you will work with various departments to ensure timely purchasing.

Qualifications

• Minimum SPM qualification.
• Diploma in Business Administration, Supply Chain Management, Purchasing or related field will be an advantage.

Responsibilities

• Assist in daily purchasing and procurement activities for resort operations.
• Process purchase requisitions from departments; ensure documentation and approvals.
• Prepare and issue Purchase Orders to approved suppliers per procedures.
• Source and obtain quotations; compare prices, quality, specs and delivery terms.
• Liaise with suppliers re availability, pricing, delivery schedules and order status.
• Follow up on outstanding purchase orders for timely delivery.
• Coordinate with Storekeeper and departments to verify quantity, quality and specs.
• Maintain purchasing records, supplier databases, quotes, POs and docs.
• Assist in monitoring stock levels and replenishment with Store/Departments.
• Ensure all purchasing documents, invoices and records are filed and maintained.
• Identify reliable suppliers and sourcing alternatives for price/terms.

Skills

Good communication

Negotiation

Interpersonal skills

Organisational skills

Education

Diploma in Business Administration

Diploma in Supply Chain Management

Purchasing related qualification

Tools

Microsoft Excel

Microsoft Word

Job description

JOB RESPONSIBILITIES

Assist in the daily purchasing and procurement activities to ensure the smooth operation of the resort.

Receive and process purchase requisitions from various departments, ensuring all requests are properly documented and approved.

Prepare and issue Purchase Orders (PO) to approved suppliers in accordance with company procedures.

Source and obtain quotations from suppliers to compare prices, product quality, specifications and delivery terms.

Liaise with suppliers and vendors regarding product availability, pricing, delivery schedules and order status.

Follow up on outstanding purchase orders to ensure timely delivery of goods and services.

Coordinate with the Storekeeper and relevant departments to verify the quantity, quality and specifications of delivered items.

Maintain and update purchasing records, supplier databases, quotation files, purchase orders and related documentation.

Assist in monitoring stock levels and coordinating replenishment requests with the Store and relevant departments.

Ensure all purchasing documents, invoices, delivery orders and supporting records are properly filed and maintained.

Assist in identifying reliable suppliers and sourcing alternative products to obtain competitive pricing and better purchasing terms.

Ensure all purchases comply with the company's approved purchasing policies, procedures and budget requirements.

Monitor pending orders, delayed deliveries and supplier issues, and report any discrepancies to the Purchasing Supervisor or Management.

Assist in preparing purchasing reports, cost comparisons and procurement summaries when required.

Coordinate with the Finance Department regarding supplier invoices, payment documentation and outstanding accounts.

Maintain good working relationships with suppliers and internal departments to ensure efficient procurement operations.

Perform other purchasing and administrative duties as assigned by Management.

JOB REQUIREMENTS

Minimum SPM qualification. Diploma in Business Administration, Supply Chain Management, Purchasing or a related field will be an advantage.

Minimum 1–2 years of working experience in purchasing, procurement or administrative support, preferably within the hotel, resort or hospitality industry.

Basic knowledge of purchasing procedures, supplier coordination, quotation comparison and Purchase Order (PO) processing.

Good organisational, administrative and documentation skills.

Proficient in Microsoft Office applications, particularly Microsoft Excel and Word.

Good communication, negotiation and interpersonal skills.

Able to communicate effectively in Bahasa Malaysia and English. Chinese (Mandarin) speaking ability will be an added advantage.

Detail-oriented, responsible, organised and able to handle multiple purchasing requests.

Able to work independently and coordinate effectively with different departments.

Honest, trustworthy and able to maintain confidentiality in purchasing transactions.

Willing to be based in Semporna, Sabah.