Purchasing Associate

ACE LUBRICANTS & CHEMICALS SDN. BHD; Johor Bahru; On-site; MYR 48,000 - 72,000; Full time

Job summary

ACE Lubricants & Chemicals SDN. BHD. is seeking a Purchasing Associate in Johor Bahru to support our procurement team.

This full-time role focuses on acquiring materials and managing import shipments, ensuring smooth supply chain operations and cost management. You will handle import documents, coordinate transportation, place orders for indirect materials, monitor ETA, and maintain records. The ideal candidate has a diploma or degree in related fields, 1–3 years of purchasing experience, and

Qualifications

• Diploma or Bachelor’s degree in Business Administration, Supply Chain Management, Procurement or related field.
• 1-3 years of experience in purchasing, procurement or related administrative role.
• Strong organizational and time management skills to prioritize multiple tasks.
• Proficiency in MS Office, especially Excel and Word.
• Excellent communication and interpersonal skills for collaboration with suppliers and internal stakeholders.
• Attention to detail and accuracy in data entry and record keeping.
• Knowledge of procurement processes and best practices.
• Ability to work independently and as part of a team in a fast-paced environment.
• Familiarity with ERP systems is an advantage.
• Basic understanding of inventory management and supply chain concepts.

Responsibilities

• Handle and ensure all required import shipment documents from suppliers and freight forwarders are properly prepared and completed.
• Arrange and coordinate transportation for import shipments.
• Place orders and follow up on the delivery of indirect materials.
• Check and monitor the Estimated Time of Arrival (ETA) for orders and update the master list accordingly.
• Collect, verify and organize Delivery Orders (DOs) and invoices for each order.
• Key in and maintain purchase invoices accurately in the system on a monthly basis.
• Perform proper filing and documentation of purchasing and import-related records.
• Perform other ad-hoc duties and tasks as assigned by the management.

Skills

Organizational skills

Time management

MS Office

Excel

Word

Communication skills

Data entry accuracy

Procurement knowledge

ERP familiarity

Inventory management basics

Teamwork

Education

Business Administration

Supply Chain Management

Procurement

Tools

ERP systems

MS Office

Procurement software

Job description

Jora Malaysia will close on 9th September 2026. Thank you for being with us, we are cheering you on as you continue your career journey.

ACE Lubricants & Chemicals SDN. BHD. is seeking a Purchasing Associate to join our dynamic procurement team in Johor Bahru, Johor. This is a full-time position that plays a crucial role in supporting our purchasing operations and ensuring the efficient procurement of materials and supplies. As a Purchasing Associate, you will be instrumental in maintaining smooth supply chain operations and contributing to the company's operational excellence and cost management objectives.

What you'll be doing

• Handle and ensure all required import shipment documents from suppliers and freight forwarders are properly prepared and completed.
• Arrange and coordinate transportation for import shipments.
• Place orders and follow up on the delivery of indirect materials.
• Check and monitor the Estimated Time of Arrival (ETA) for orders and update the master list accordingly.
• Collect, verify and organize Delivery Orders (DOs) and invoices for each order.
• Key in and maintain purchase invoices accurately in the system on a monthly basis.
• Perform proper filing and documentation of purchasing and import-related records.
• Perform other ad-hoc duties and tasks as assigned by the management.

What we're looking for

• Diploma or Bachelor's degree in Business Administration, Supply Chain Management, Procurement or a related field
• 1-3 years of experience in purchasing, procurement or a related administrative role, preferably within the manufacturing or chemical industries
• Strong organizational and time management skills with the ability to prioritize multiple tasks
• Proficiency in Microsoft Office applications, particularly Excel and Word
• Excellent communication and interpersonal skills for effective collaboration with suppliers and internal stakeholders
• Attention to detail and accuracy in data entry and record keeping
• Knowledge of procurement processes and best practices
• Ability to work independently and as part of a team in a fast-paced environment
• Familiarity with procurement software or enterprise resource planning (ERP) systems is an advantage
• Basic understanding of inventory management and supply chain concepts

What we offer

At ACE Lubricants & Chemicals SDN. BHD., we are committed to supporting the professional development and wellbeing of our employees. We offer competitive remuneration packages commensurate with experience and qualifications. Our workplace culture promotes collaboration, continuous learning and career progression opportunities. We provide a supportive working environment where your contributions are valued and recognized. We encourage a healthy work-life balance and provide opportunities for skill development and career advancement within our growing organization.

About us

ACE Lubricants & Chemicals SDN. BHD. is a leading supplier of high-quality lubricants and chemical products serving diverse industries across the region. With a commitment to excellence, innovation and customer satisfaction, we have established ourselves as a trusted partner for businesses seeking reliable and cost-effective chemical solutions. Our team is dedicated to delivering exceptional service and maintaining the highest standards of quality and professionalism in all our operations.