Purchasing Assistant

Chocofac; Semenyih; On-site; MYR 40,000 - 72,000; Full time

Benefits offered by this job

Opportunities for promotion

Job summary

Chocofac in Malaysia is seeking a proactive Purchasing Assistant to support procurement and inventory operations. You will source materials, coordinate with suppliers, process POs, and ensure timely supply to production in a fast-paced FMCG environment.

You will negotiate pricing and terms, monitor orders, maintain records, and collaborate with Production, Warehouse, QA, and Finance to meet purchasing needs while preventing stockouts and excess inventory.

Qualifications

• Diploma or Bachelor’s in Business Admin, Supply Chain, Procurement, Logistics, or related field.
• 1–3 years purchasing/procurement experience (fresh graduates welcome).
• Experience in manufacturing or FMCG is an advantage.
• Proficient in MS Excel and purchasing/ERP systems.
• Able to manage multiple tasks and work under pressure.

Responsibilities

• Source raw materials, packaging materials, ingredients, and office supplies from local and overseas suppliers.
• Request and compare quotations to achieve best price, quality, and delivery terms.
• Prepare and issue Purchase Orders (POs).
• Monitor order status and follow up with suppliers for on-time deliveries.
• Coordinate with Production, Warehouse, QA, and Finance to meet purchasing requirements.
• Monitor inventory levels and plan purchases to prevent stock shortages or overstocking.
• Maintain purchasing records, supplier databases, and procurement documentation.
• Evaluate supplier performance on quality, pricing, reliability, and service.
• Assist in negotiating pricing, payment terms, and contracts with suppliers.
• Coordinate import/export documentation when required.
• Track material costs and identify cost-saving opportunities.
• Handle supplier complaints and resolve delivery or quality issues.
• Assist with stock counts and inventory reconciliation.
• Ensure purchasing activities comply with company policies and procedures.

Skills

Negotiation

Communication

Analytical thinking

Organizational skills

Time management

Multitasking

Education

Bachelor's degree in Business Administration / Supply Chain / Procurement

Tools

AutoCount

SQL Accounting

SAP

Job description

Jora Malaysia will close on 9th September 2026. Thank you for being with us, we are cheering you on as you continue your career journey.

We are looking for a proactive and detail-oriented Purchasing Assistant to support our procurement and inventory operations. You will be responsible for sourcing materials, coordinating with suppliers, processing purchase orders, and ensuring the timely supply of raw materials and packaging to support production. This role is ideal for someone who enjoys negotiation, planning, and working in a fast-paced manufacturing environment.

Key Responsibilities

• Source raw materials, packaging materials, ingredients, and office supplies from local and overseas suppliers.
• Request and compare quotations to achieve the best price, quality, and delivery terms.
• Prepare and issue Purchase Orders (POs).
• Monitor order status and follow up with suppliers to ensure on-time deliveries.
• Coordinate with the Production, Warehouse, QA, and Finance teams to ensure purchasing requirements are met.
• Monitor inventory levels and plan purchases to prevent stock shortages or overstocking.
• Maintain accurate purchasing records, supplier databases, and procurement documentation.
• Evaluate supplier performance based on quality, pricing, reliability, and service.
• Assist in negotiating pricing, payment terms, and contracts with suppliers.
• Coordinate import and export documentation when required.
• Track material costs and identify cost-saving opportunities.
• Handle supplier complaints and resolve delivery or quality issues.
• Assist with stock counts and inventory reconciliation when required.
• Ensure purchasing activities comply with company policies and procedures.
• Perform any other duties assigned by management.

Requirements

• Diploma or Bachelor's Degree in Business Administration, Supply Chain Management, Procurement, Logistics, or a related field.
• 1-3 years of purchasing or procurement experience (fresh graduates are welcome to apply).
• Experience in a manufacturing or FMCG environment is an advantage.
• Good negotiation and communication skills.
• Strong analytical and problem-solving abilities.
• Excellent organisational skills with attention to detail.
• Proficient in Microsoft Excel and purchasing/ERP systems (e.g., AutoCount, SQL Accounting, SAP, or similar).
• Ability to manage multiple tasks and work under pressure.
• Able to communicate effectively with suppliers and internal departments.
• Knowledge of import/export procedures is an added advantage.

Job Type: Full-time

• Opportunities for promotion

Education:

• Bachelor's (Preferred)

Experience:

• Confectionary purchasing: 1 year (Preferred)
• Raw material purchasing: 1 year (Preferred)
• autocount knowledge: 1 year (Preferred)
• packaging materials purchasing: 1 year (Preferred)