Purchasing Assistant

Super Kitchen Chilli Pan Mee Holdings Sdn Bhd; Kuala Lumpur; On-site; MYR 31,000 - 45,000; Full time

Job summary

Super Kitchen Chilli Pan Mee Holdings Sdn Bhd in Kuala Lumpur seeks a meticulous Purchasing Assistant to manage purchase orders, supplier coordination, and stock replenishment across multiple outlets. The role requires attention to detail, strong organization, and on-site presence in Kepong.

You will negotiate basic terms with vendors, monitor deliveries, and support data entry and reporting to ensure purchasing policy compliance and smooth operations for the growing brand.

Qualifications

• Understanding of purchasing processes and general purchasing operations.
• Ability to prepare, review, and manage Purchase Orders accurately and efficiently.
• Strong communication skills to coordinate with suppliers, outlets, and internal teams.
• Basic procurement knowledge including sourcing, price comparison and vendor coordination.
• Detail-oriented, organized and comfortable working with spreadsheets or inventory systems.
• Prior experience in purchasing, supply chain or administrative support; F&B or retail experience is an advantage.
• Must work on-site in Kepong, Kuala Lumpur, manage multiple tasks and meet deadlines in a fast-paced environment.
• Diploma or equivalent experience; Mandarin proficiency is beneficial.

Responsibilities

• Prepare and process purchase orders and maintain records of orders and deliveries.
• Ensure timely replenishment of ingredients, packaging and supplies for all outlets.
• Liaise with suppliers to confirm pricing and negotiate basic terms; track delivery schedules and resolve discrepancies.
• Monitor stock levels and follow internal procurement procedures.
• Coordinate with outlet and warehouse teams to meet operational needs.
• Assist with data entry, simple reporting and compliance with company purchasing policies.

Skills

Purchasing processes

Communication skills

Detail oriented

Organized

Multitasking

Education

Diploma or equivalent

Tools

Spreadsheets

Inventory systems

Job description

Company Description Super Kitchen Chilli Pan Mee Holdings Sdn Bhd traces its roots to a humble noodle shop founded 20 years ago in Kuala Lumpur by a couple driven to create a better life for their family. Through perseverance and a strong focus on quality, the business grew from a single outlet into a recognized brand, 丰芳辣椒板面. Today, the company operates 18 outlets and continues to expand, including locations in Singapore. The brand is known for serving signature chilli pan mee that reflects values of dedication, care, and consistency. Team members join a growing organization that values hard work, authenticity, and long-term development.

Role Description The Purchasing Assistant is a full-time, on-site role based in Kepong, Kuala Lumpur. This role supports day-to-day purchasing operations, including preparing and processing purchase orders, maintaining accurate records of orders and deliveries, and ensuring timely replenishment of ingredients, packaging, and other supplies for all outlets. The Purchasing Assistant will liaise with suppliers to confirm pricing, negotiate basic terms, track delivery schedules, and resolve order discrepancies. The role involves monitoring stock levels, following internal procurement procedures, and coordinating with outlet and warehouse teams to meet operational needs. The Purchasing Assistant will also assist with data entry, simple reporting, and ensuring compliance with company purchasing policies.

Qualifications

• Candidates should possess solid understanding of Purchasing Processes and general Purchasing operations.
• Candidates should possess the ability to prepare, review, and manage Purchase Orders accurately and efficiently.
• Candidates should possess strong Communication skills to coordinate with suppliers, outlets, and internal teams.
• Candidates should possess basic Procurement knowledge, including sourcing, price comparison, and vendor coordination.
• Candidates should be detail-oriented, organized, and comfortable working with spreadsheets or inventory systems.
• Candidates should have prior experience in purchasing, supply chain, or administrative support; experience in F&B or retail is an advantage.
• Candidates should be able to work on-site in Kepong, Kuala Lumpur, manage multiple tasks, and meet deadlines in a fast-paced environment.
• Candidates should ideally have a relevant diploma or equivalent work experience; proficiency in Mandarin is beneficial.