Purchasing Admin / Purchasing Coordinator

Firebytes (M) Sdn Bhd; Iskandar Puteri; On-site; MYR 28,000 - 39,000; Full time

Job summary

Firebytes (M) Sdn Bhd is seeking a Purchasing Admin / Purchasing Coordinator to manage daily purchasing and related administrative tasks. The role involves liaising with China-based suppliers via WeChat, handling quotations, purchase orders, and ensuring timely deliveries.

The candidate should read and write Chinese/Mandarin, communicate in English, and be proficient with Excel and Word. Organization, multi-tasking, and collaborative skills are essential for this position.

Qualifications

• Reading and writing Chinese/Mandarin is required to communicate with suppliers in China via WeChat.
• Proficient in English for daily coordination with teams and suppliers.
• Strong communication and coordination abilities.

Responsibilities

• Handle daily purchasing and administrative duties.
• Communicate and coordinate with suppliers in China, mainly through WeChat.
• Request quotations, place purchase orders, and follow up on order status.

Skills

Chinese/Mandarin literacy

English communication

Tools

Microsoft Excel

Microsoft Word

Job description

Job Vacancy: Purchasing Admin / Purchasing Coordinator

We are looking for a responsible and well-organized Purchasing Admin / Purchasing Coordinator to join our team.

Job Responsibilities

Handle daily purchasing and administrative duties.

Communicate and coordinate with suppliers in China, mainly through WeChat.

Request quotations, place purchase orders, and follow up on order status.

Follow up with China suppliers on pricing, availability, production progress, and delivery schedules.

Coordinate incoming goods and ensure items are received correctly and on time.

Check received goods against purchase orders and delivery documents.

Monitor inventory and stock levels and arrange purchases/replenishment when required.

Coordinate and prepare materials required for production to ensure smooth production operations.

Work closely with the production and warehouse teams regarding material requirements.

Maintain proper purchasing, supplier, stock, and delivery records.

Assist with other purchasing and administrative duties when required.

Requirements

Able to read and write Chinese/Mandarin as the position requires frequent communication with suppliers in China via WeChat.

Able to communicate in English.

Basic computer skills, including Microsoft Excel and Word.

Good communication and coordination skills.

Organized, responsible, and able to follow up on tasks independently.

Able to manage multiple purchase orders and deliveries.

Experience in purchasing, inventory, manufacturing, or production coordination is an advantage.

Candidates without purchasing experience may also be considered if willing to learn.