Purchase to Pay Executive

Barry Callebaut Manufacturing Iberica SA.; Klang City; On-site; MYR 60,000 - 90,000; Full time

Job summary

Barry Callebaut is seeking a detail-oriented Finance professional in Malaysia to provide Purchase to Pay support for employee expenses and travel management. You will verify expenses, process reports in Concur, reconcile accounts, and prepare journal entries in line with local policies and global standards.

The role requires SAP/Concur knowledge, strong English skills, and the ability to work with cross-functional teams in a fast-paced environment.

Qualifications

• University degree in Finance/Accounting preferred.
• Official finance/accounting certification is an asset.
• Fluent in written and spoken English.
• APAC language capabilities a plus.
• Experience in SSC or BPO environments a plus.
• Knowledge of SAP, Concur, OCR, VIM and MS Office tools.

Responsibilities

• Verification of incoming employee expenses.
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• Processing expense reports in Concur following accounting standards.
• Reconciliation of employee accounts.
• Monitoring open items and balances on employee accounts.
• Preparing and booking journal entries as needed.
• Ensuring travel policies are respected and tracked.
• Reporting policy violations to stakeholders.
• Handling employee queries on expenses, policies, travel, cards, and agencies.
• Closing periodic financials (monthly/quarterly/yearly).
• Maintaining documents for audits and process manuals.

Skills

English fluency

Analytical skills

Teamwork

Self-organization

Attention to detail

Ambiguity handling

Education

Finance/Accounting degree

Finance certification (asset)

Tools

SAP

Concur

OCR

VIM

MS Excel

Power BI

Job description

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At Barry Callebaut, we are on a journey to transform the cocoa and chocolate industry. As the world’s leading manufacturer of high-quality chocolate and cocoa products, our actions truly shape the future of our industry. We are a business-to-business company, serving the entire food sector, from the cocoa bean to the finest chocolate product. We are a company with a purpose, we believe in doing well by doing good and reinvesting in the communities we operate. We have a long-standing commitment to sustainability and our goal is to shape a sustainable cocoa and chocolate future.We are headquartered in Zurich, and have more than 12,000 passionate Employees working in more than 40 countries worldwide.We are very proud of who we are and what we do. And of course, we are always looking for talented people to help us have a positive impact on our industry and beyond!

About the role

• Provide Purchase to Pay support for the business, vendors and other stakeholders in order to ensure employee expenses and travel management on time with highest quality, as per the KPIs settled.

Key responsibilities include

• Verification of incoming employee expenses
• Processing employee expenses reports in Concur in accordance to accounting standards, global and local policies
• Reconciliation of employee accounts
• Monitoring of open items and balances on employee accounts
• Preparing and booking journal entries whenever needed
• Ensuring thattravelpolicies are respected
• Reporting all violations of travel policies in a structural form and on regular basis to respective stakeholders
• Handling employee queries - answering questions and requests related to employee expenses, company policies, travel management, credit cards and travel agency
• Resolving the issues in order to release outgoing payments
• Coordinating with employee and their managers to ensure timely submission and approval of expenses
• Managing corporate card program and relation with external card program provider
• Supporting business travel management – maintenance of relationship with travel agencies, supporting VIPs travels, supporting travel coordinators
• Preparation and update of internal processes and manuals as well as any other knowledge management activities
• Maintenance of relevant documents for audit
• Delivering productivity and quality results as per the KPIs and targets settled
• Identification and implementation of potential process improvements
• Performing monthly, quarterly and yearly close activities
• Perform regular reporting and ad hoc data analysis
• Preparing internal controls in accordance with established policies & recommendations
• Maintaining good working relations within the team and other stakeholders
• Supporting project work and various initiatives
• Maintaining actions from regular ‘Gemba’ meetings and keeping a track on the progress
• Support to other team members

About you

• University Degree preferable in Finance/Accounting or similar educational background
• Official Finance and Accounting certification will be an asset
• Fluency in written and spoken English
• Additional APAC language capabilities would be an advantage
• At least 2 years of professional background in a similar position
• At least 1-2 years of effective experience in finance and accounting area - SSC or BPO environments preferred
• Purchase to Pay and T&E advanced process knowledge
• Understand book-keeping and basic tax principles (VAT/GST/SST/WHT)
• Knowledge of SAP / OCR / VIM / Concur
• Knowledge of MS Office tools – advanced Excel will be an asset
• Google-based applications knowledge
• Strong English skills (written and spoken)
• VBA, RPA and PowerBI knowledge will be an asset
• Procurement and/or Sourcing knowledge will be an asset
• Experience in process transitions/transformations will be an asset
• Travel agency background will be an asset
• Strong teamwork, Self-organized, Able to work independently
• Focused on results
• Digging to details approach, Pro-active approach
• Customer orientation
• Strong analytical skills
• Positive and professional attitude
• Flexibility
• Ability to deal with ambiguity and change

At Barry Callebaut, we are committed to Diversity & Inclusion. United by our strong values, we thrive on the diversity of who we are, where we come from, what we’ve experienced and how we think. We are committed to nurturing an inclusive environment where people can truly be themselves, grow to their full potential and feel they belong.#oneBC - Diverse People, Sustainable Growth.