Purchase to Pay Executive

Barry Callebaut Group; Hulu Kelang; On-site; MYR 60,000 - 100,000; Full time

Job summary

Barry Callebaut Group in Malaysia is seeking a Finance/Accounts Payable professional to provide Purchase to Pay support for employees, vendors and stakeholders. You will ensure expenses and travel management are processed on time with high quality per KPIs.

You will verify employee expenses, process reports in Concur, reconcile accounts, manage corporate card programs, and support travel management and audits while contributing to continuous process improvements.

Qualifications

• Bachelor-level finance or accounting background preferred.
• Formal accounting certification is a plus.
• Strong command of English, written and spoken.

Responsibilities

• Verify incoming employee expenses.
• Process expense reports in Concur per policies.
• Reconcile employee accounts and monitor balances.
• Prepare and post journal entries.
• Manage corporate card program and travel policies.

Skills

English proficiency

Teamwork

Independent work

Attention to detail

Analytical skills

Results oriented

Flexibility

Ambiguity tolerance

Customer focus

Self-organization

Education

Finance/Accounting degree

Accounting certification (asset)

Tools

SAP

Concur

OCR

VIM

MS Excel

PowerBI

Job description

• Provide Purchase to Pay support for the business, vendors and other stakeholders in order to ensure employee expenses and travel management on time with highest quality, as per the KPIs settled.

About The Role

• Provide Purchase to Pay support for the business, vendors and other stakeholders in order to ensure employee expenses and travel management on time with highest quality, as per the KPIs settled.

Key Responsibilities Include

• Verification of incoming employee expenses
• Processing employee expenses reports in Concur in accordance to accounting standards, global and local policies
• Reconciliation of employee accounts
• Monitoring of open items and balances on employee accounts
• Preparing and booking journal entries whenever needed
• Ensuring that travel policies are respected
• Reporting all violations of travel policies in a structural form and on regular basis to respective stakeholders
• Handling employee queries - answering questions and requests related to employee expenses, company policies, travel management, credit cards and travel agency
• Resolving the issues in order to release outgoing payments
• Coordinating with employee and their managers to ensure timely submission and approval of expenses
• Managing corporate card program and relation with external card program provider
• Supporting business travel management – maintenance of relationship with travel agencies, supporting VIPs travels, supporting travel coordinators
• Preparation and update of internal processes and manuals as well as any other knowledge management activities
• Maintenance of relevant documents for audit
• Delivering productivity and quality results as per the KPIs and targets settled
• Identification and implementation of potential process improvements
• Performing monthly, quarterly and yearly close activities
• Perform regular reporting and ad hoc data analysis
• Preparing internal controls in accordance with established policies & recommendations
• Maintaining good working relations within the team and other stakeholders
• Supporting project work and various initiatives
• Maintaining actions from regular ‘Gemba’ meetings and keeping a track on the progress
• Support to other team members

About You

• University Degree preferable in Finance/Accounting or similar educational background
• Official Finance and Accounting certification will be an asset
• Fluency in written and spoken English
• Additional APAC language capabilities would be an advantage
• At least 2 years of professional background in a similar position
• At least 1-2 years of effective experience in finance and accounting area - SSC or BPO environments preferred
• Purchase to Pay and T&E advanced process knowledge
• Understand book-keeping and basic tax principles (VAT/GST/SST/WHT)
• Knowledge of SAP / OCR / VIM / Concur
• Knowledge of MS Office tools – advanced Excel will be an asset
• Google-based applications knowledge
• Strong English skills (written and spoken)
• VBA, RPA and PowerBI knowledge will be an asset
• Procurement and/or Sourcing knowledge will be an asset
• Experience in process transitions/transformations will be an asset
• Travel agency background will be an asset
• Strong teamwork, Self-organized, Able to work independently
• Focused on results
• Digging to details approach, Pro-active approach
• Customer orientation
• Strong analytical skills
• Positive and professional attitude
• Flexibility
• Ability to deal with ambiguity and change

At Barry Callebaut, we are committed to Diversity & Inclusion. United by our strong values, we thrive on the diversity of who we are, where we come from, what we’ve experienced and how we think. We are committed to nurturing an inclusive environment where people can truly be themselves, grow to their full potential and feel they belong.

#oneBC - Diverse People, Sustainable Growth.