Purchase to Pay Executive

Barry Callebaut Services Asia Pacific Sdn Bhd; Klang City; On-site; MYR 67,000 - 112,000; Full time

Job summary

Barry Callebaut Services Asia Pacific Sdn Bhd is seeking a Finance professional to provide Purchase to Pay support for employee expenses and travel management, ensuring timely payments and policy compliance.

You will verify expenses, process reports in Concur, reconcile accounts, maintain travel policy adherence, and support audits while driving process improvements and data analysis within the SSC environment. A degree in Finance/Accounting and English fluency are required.

Qualifications

• University degree in Finance/Accounting or similar educational background.
• Official Finance and Accounting certification will be an asset.
• Fluency in written and spoken English.
• Additional APAC language capabilities would be an advantage.
• At least 2 years of professional background in a similar position.
• Experience with Purchase to Pay and T&E processes.
• Knowledge of VAT/GST/SST/WHT principles.
• Knowledge of SAP, OCR, VIM, Concur.

Responsibilities

• Verification of incoming employee expenses.
• Processing expense reports in Concur according to policies.
• Reconciliation of employee accounts and monitoring balances.
• Preparing and booking journal entries when needed.
• Ensuring travel policies are respected and violations are reported.
• Responding to employee queries about expenses, policies and travel.
• Coordinating with employees and managers for timely submissions.
• Managing corporate card program and relationships with providers.
• Support to travel management and supplier relationships.
• Maintaining process docs and audit-related records.

Skills

English fluency

Attention to detail

Analytical skills

Self-motivated

Teamwork

Education

Finance/Accounting degree

Finance certification

Tools

SAP

OCR

VIM

Concur

Excel

Power BI

Job description

Barry Callebaut Services Asia Pacific Sdn Bhd View all jobs

• Provide Purchase to Pay support for the business, vendors and other stakeholders in order to ensure employee expenses and travel management on time with highest quality, as per the KPIs settled.

Key responsibilities include

• Verification of incoming employee expenses
• Processing employee expenses reports in Concur in accordance to accounting standards, global and local policies
• Reconciliation of employee accounts
• Monitoring of open items and balances on employee accounts
• Preparing and booking journal entries whenever needed
• Ensuring thattravelpolicies are respected
• Reporting all violations of travel policies in a structural form and on regular basis to respective stakeholders
• Handling employee queries - answering questions and requests related to employee expenses, company policies, travel management, credit cards and travel agency
• Resolving the issues in order to release outgoing payments
• Coordinating with employee and their managers to ensure timely submission and approval of expenses
• Managing corporate card program and relation with external card program provider
• Supporting business travel management – maintenance of relationship with travel agencies, supporting VIPs travels, supporting travel coordinators
• Preparation and update of internal processes and manuals as well as any other knowledge management activities
• Maintenance of relevant documents for audit
• Delivering productivity and quality results as per the KPIs and targets settled
• Identification and implementation of potential process improvements
• Performing monthly, quarterly and yearly close activities
• Perform regular reporting and ad hoc data analysis
• Preparing internal controls in accordance with established policies & recommendations
• Maintaining good working relations within the team and other stakeholders
• Supporting project work and various initiatives
• Maintaining actions from regular ‘Gemba’ meetings and keeping a track on the progress
• Support to other team members

About you

• University Degree preferable in Finance/Accounting or similar educational background
• Official Finance and Accounting certification will be an asset
• Fluency in written and spoken English
• Additional APAC language capabilities would be an advantage
• At least 2 years of professional background in a similar position
• At least 1-2 years of effective experience in finance and accounting area - SSC or BPO environments preferred
• Purchase to Pay and T&E advanced process knowledge
• Understand book-keeping and basic tax principles (VAT/GST/SST/WHT)
• Knowledge of SAP / OCR / VIM / Concur
• Knowledge of MS Office tools – advanced Excel will be an asset
• Google-based applications knowledge
• Strong English skills (written and spoken)
• VBA, RPA and PowerBI knowledge will be an asset
• Procurement and/or Sourcing knowledge will be an asset
• Experience in process transitions/transformations will be an asset
• Travel agency background will be an asset
• Strong teamwork, Self-organized, Able to work independently
• Focused on results
• Digging to details approach, Pro-active approach
• Customer orientation
• Strong analytical skills
• Positive and professional attitude
• Flexibility
• Ability to deal with ambiguity and change