Purchase to Pay Executive

Finance & Accounting; Port Klang; On-site; MYR 72,000 - 120,000; Full time

Job summary

Finance & Accounting in Port Klang, Malaysia, is seeking an experienced finance professional to manage employee expenses, travel policy adherence, and accounting reconciliations. You will process expense reports in Concur, ensure compliance with local policies, and support journal entries and monthly close.

The role requires 2+ years in a similar finance/accounting position, knowledge of VAT/GST/SST/WHT, and proficiency with SAP, Concur, OCR and VIM.

Qualifications

• University degree in Finance/Accounting
• Official Finance/Accounting certification is a plus
• Fluency in written and spoken English
• At least 2 years in a similar position
• Experience in SSC or BPO finance/accounting environments
• Knowledge of VAT/GST/SST/WHT
• Knowledge of SAP / OCR / VIM / Concur
• Advanced Excel skills
• Google-based applications knowledge
• Procurement or sourcing knowledge is a plus
• Experience in process transitions/transformations is a plus
• Travel agency background is a plus

Responsibilities

• Verify incoming employee expenses
• Process expense reports in Concur per policies
• Reconcile employee accounts
• Monitor open items and balances
• Prepare and book journal entries
• Ensure travel policies are followed
• Report violations of travel policies
• Answer employee queries on expenses and policies
• Close monthly/quarterly/yearly
• Produce regular data analysis and reports
• Maintain audit documents and controls
• Support travel management and coordinators
• Assist in process improvements and knowledge management
• Maintain relationships with stakeholders

Skills

English fluency

Teamwork

Self-organization

Independent work

Analytical skills

Proactive approach

Power BI

Education

Finance/Accounting degree

Finance/Accounting certification

Tools

SAP

Concur

OCR

VIM

MS Excel

Google Apps

Job description

Key responsibilities include

• Verification of incoming employee expenses
• Processing employee expenses reports in Concur in accordance to accounting standards, global and local policies
• Reconciliation of employee accounts
• Monitoring of open items and balances on employee accounts
• Preparing and booking journal entries whenever needed
• Ensuring thattravelpolicies are respected
• Reporting all violations of travel policies in a structural form and on regular basis to respective stakeholders
• Handling employee queries - answering questions and requests related to employee expenses, company policies, travel management, credit cards and travel agency
• Resolving the issues in order to release outgoing payments
• Coordinating with employee and their managers to ensure timely submission and approval of expenses
• Managing corporate card program and relation with external card program provider
• Supporting business travel management – maintenance of relationship with travel agencies, supporting VIPs travels, supporting travel coordinators
• Preparation and update of internal processes and manuals as well as any other knowledge management activities
• Maintenance of relevant documents for audit
• Delivering productivity and quality results as per the KPIs and targets settledIdentification and implementation of potential process improvements
• Performing monthly, quarterly and yearly close activities
• Perform regular reporting and ad hoc data analysis
• Preparing internal controls in accordance with established policies & recommendations
• Maintaining good working relations within the team and other stakeholders
• Supporting project work and various initiatives
• Maintaining actions from regular ‘Gemba’ meetings and keeping a track on the progress
• Support to other team members

About you

• University Degree preferable in Finance/Accounting or similar educational background
• Official Finance and Accounting certification will be an asset
• Fluency in written and spoken English
• Additional APAC language capabilities would be an advantage
• At least 2 years of professional background in a similar position
• At least 1-2 years of effective experience in finance and accounting area - SSC or BPO environments preferred
• Purchase to Pay and T&E advanced process knowledge
• Understand book-keeping and basic tax principles (VAT/GST/SST/WHT)
• Knowledge of SAP / OCR / VIM / Concur
• Knowledge of MS Office tools – advanced Excel will be an asset
• Google-based applications knowledge
• Strong English skills (written and spoken)
• VBA, RPA and PowerBI knowledge will be an asset
• Procurement and/or Sourcing knowledge will be an asset
• Experience in process transitions/transformations will be an asset
• Travel agency background will be an asset
• Strong teamwork, Self-organized, Able to work independently
• Focused on results
• Digging to details approach, Pro-active approach
• Customer orientation
• Strong analytical skills
• Positive and professional attitude
• Flexibility
• Ability to deal with ambiguity and change